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Issue - meetings

Accommodation Strategy

Meeting: 25/03/2021 - Executive Overview & Scrutiny Committee (Item 72)

72 ACCOMMODATION STRATEGY

That the Portfolio Holder of Resources and Transformation be invited to the meeting to provide further information and clarification on the Office Accommodation Strategy and to respond to questions raised by Members of the Committee.

(Copy of Office Accommodation Strategy attached for information).

Minutes:

The Portfolio Holder of Resources and Transformation Joined the meeting to provide further information and clarification on the Office Accommodation Strategy and to respond to questions raised by Members of the Committee.

A copy of the Strategy was attached at pages 571 to 580 of the Book of Reports.

 

A Question was raised in relation to how much had been spent on capital works in 2019/20 and 2020/21 at Derby Street Offices and Sandy Lane Offices and what the money had been spent on.

 

The Finance and Audit Manager provide a breakdown of costs in respect of this and the Portfolio Holder further explained that the work carried out had been essential / health and safety maintenance work of the buildings/offices.

 

In discussion, further comments and questions were raised by Members in which the Portfolio Holder responded in relation to:-

 

·         Office locations / cost of works carried out / future costs

·         New working practices / Covid / SORP

·         Red Quadrant Report

·         Location of Council Chamber/Committees /Customer Service Points

 

RESOLVED:             That the Corporate Director of Transformation & Resources, in consultation with the Resources & Transformation Portfolio Holder, be recommended to include the following paragraph to the WLBC Office Accommodation Strategy:-

 

"1.3. That any concerns arising from the reviews undertaken as a result of this strategy are subject to the usual scrutiny and that no decision will be taken before the matter is taken before Council."

 

(The Chairman thanked the Portfolio Holder for Resources and Transformation for his attendance).


Meeting: 28/01/2021 - Executive Overview & Scrutiny Committee (Item 58)

Accommodation Strategy

To consider the report of the Corporate Director Transformation and Resources.

Additional documents:

Minutes:

Consideration was given to the report of the Corporate Director of Transformation and Resources as contained on pages 481 to 500 of the Book of Reports, which outlined the proposals set out in the Accommodation Strategy report attached as an Appendix, as one of the outcomes of the Sustainable Organisation Review report agreed by Council in July 2019. 

 

The Our Future Programme Manager provided an overview of the report referring to details set out in the report and appendices.

 

Comments and questions were raised by Members.

In discussion, the Committee felt that further information and clarification on the Office Accommodation Strategy report be provided by the Portfolio Holder of Resources and Transformation. 

 

A vote was taken, the outcome of which was unanimous, and it was agreed that Executive Overview & Scrutiny Committee propose the deferral of the Office Accommodation Strategy and invite the Portfolio Holder of Resources and Transformation to the next meeting in order to provide further information and clarification on the Office Accommodation Strategy and to respond to questions raised by Members.

 

RESOLVED: That the agreed comments of Executive Overview & Scrutiny Committee are to propose the deferral of the Office Accommodation Strategy and that the Portfolio Holder of Resources and Transformation be invited to the next meeting in order to provide further information and clarification on the Office Accommodation Strategy and to respond to questions raised by Members.

 


Meeting: 12/01/2021 - Cabinet (Item 69)

Accommodation Strategy

(Relevant Portfolio Holder: Councillor A Yates)

Additional documents:

  • Restricted enclosure 10
  • Restricted enclosure 11

Minutes:

Consideration was given to the report of the Corporate Director of Transformation & resources, which outlined the proposals set out in the Accommodation Strategy report attached as an Appendix as one of the outcomes of the Sustainable Organisation Review report agreed by Council in July 2019 and sought approval for the adoption of the recommendations outlined in section 2.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and the reasons contained therein

 

RESOLVED:   A.   That, subject to recommendation C below, and subject to the any additional budget or resource provision required being considered in accordance with the Council budget setting process, the Office Accommodation Strategy attached at Appendix 1 be approved.

 

B.   That the call-in procedure is not appropriate for this item as the report is being  submitted to the meeting of the Executive Overview & Scrutiny Committee on 28 January 2021.

 

C.   That the Corporate Director of Transformation & Resources, in consultation with the Resources & Transformation Portfolio Holder, be given delegated authority to make any necessary amendments to the Office Accommodation Strategy in the light of any agreed comments of the Executive Overview & Scrutiny Committee and to carry out the recommendations contained therein.