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Agenda and minutes

Venue: Cabinet/Committee Room, 52 Derby Street, Ormskirk L39 2DF. View directions

Contact: Cathryn Jackson 

Items
No. Item

10.

APOLOGIES

Minutes:

There were no apologies for absence.

11.

MEMBERSHIP OF THE COMMITTEE

To be apprised of any changes to the membership of the Committee in accordance with Council Procedure Rule 4.

Minutes:

In accordance with Council Procedure Rule 2, Members noted the termination of membership of the Committee of Councillors Bullock, Delaney, Furey, Hudson, McKenna, Moon and Pope and the appointment of Councillors Cooper, Cotterill, D Evans, Owen, Hennessy and O’Toole, respectively, for this meeting only, thereby giving effect to the wishes of the Political Groups.

12.

URGENT BUSINESS, IF ANY, INTRODUCED BY THE CHAIRMAN

Note:  No other business is permitted unless, by reason by special circumstances, which shall be specified at the meeting, the Chairman is of the opinion that the item(s) should be considered as a matter or urgency.

Minutes:

There were no items of urgent business.

13.

DECLARATIONS OF INTEREST pdf icon PDF 299 KB

If a member requires advice on Declarations of Interest, he/she is advised to contact the Borough Solicitor in advance of the meeting.  (For the assistance of members a checklist for use in considering their position on any particular item is included at the end of this agenda sheet.)

Minutes:

1.     Councillor Westley declared an interest in Item 9, Call-In – Community Infrastructure Levy Funding, references to Halsall Memorial Hall, and indicated that he would leave the meeting if discussed.

2.    Councillor Pendleton declared an interest in item 9, Call-In – Community Infrastructure Levy Funding, references to Tanhouse Community Centre.

14.

DECLARATIONS OF PARTY WHIP

In accordance with Overview and Scrutiny Committee Procedure Rule 16, Members must declare the existence of any Party Whip, and the nature of it, when considering any matter in the following categories:

 

-       The review of any decision of the Cabinet or

-       The performance of any Member of the Cabinet

 

N.B. The Secretary of State believes whipping is incompatible with Overview and Scrutiny.

Minutes:

There were no declarations of a Party Whip.

15.

PUBLIC SPEAKING pdf icon PDF 271 KB

Residents of West Lancashire on giving notice, may address the meeting to make representations on any item on the agenda except where the public and press are to be excluded during consideration of the item.  The deadline for submissions is 5.00pm on Thursday 22 September 2016.  A copy of the public speaking protocol and form to be completed is attached.

Additional documents:

Minutes:

Three were no items under this heading.

16.

MINUTES pdf icon PDF 107 KB

To receive as a correct record the Minutes of the meeting held on 30 June 2016.

Minutes:

RESOLVED:  That the minutes of the meeting held on 30 June 2016 be received as a correct record and signed by the Vice Chairman.

17.

RELEVANT MINUTES OF CABINET pdf icon PDF 309 KB

To scrutinise the Minutes of Cabinet on 13 September 2016.

Minutes:

Consideration was given to the minutes of the meeting of Cabinet held on 13 September 2016.

 

Questions and comments were raised in respect of:

 

Minute 34 Forming a Development Company – Options Appraisal Supporting Construction Development – reporting mechanism following option appraisal.

Minute 42  - Hall Green Option Appraisal – Establishment of a Cabinet Working Group noted.

 

RESOLVED:  That the minutes of the Cabinet meeting held on 13 September 2016 be noted.

 

 

18.

CALL-IN - COMMUNITY INFRASTRUCTURE LEVY FUNDING PROGRAMME 2017/18 pdf icon PDF 228 KB

To consider the report of the Borough Solicitor.

Additional documents:

Minutes:

Consideration was given to the report of the Borough Solicitor which advised that a decision of Cabinet in relation to the above item (Minute 32 refers) had received a call in requisition signed by five members of the Committee.  The report set out the reason for the call in, together with a different decision put forward by the five Members concerned on the requisition note.

 

The Portfolio Holder (Planning) attended the meeting and with the consent of the Chairman addressed the Committee and answered questions put to him.

 

The Deputy Director Development and Regeneration and the Strategic Planning & Implementation Manager also attended the meeting and provided further clarification on points raised, referring to details as set down in the report of the Director of Development and Regeneration.

 

In discussion Members made reference to the criterion used to assess potential projects and the opportunity for Members to receive appropriate “training” on the processes and methodology to gain a better understanding of CIL mechanisms.

 

Following consideration of the item, the Portfolio Holder (Planning) made an undertaking to arrange a presentation to Members by Officers to explain the technicalities of CIL.

 

A further undertaking was also provided, that the Director for Development and Planning, in consultation with the Portfolio Holder (Planning) would submit a report to the meeting of the  Corporate and Environmental Overview and Scrutiny Committee on 1 December 2016, outlining the feedback from the public consultation due to take place in October 2016, to include recommendations on which infrastructure projects should be funded as part of the CIL Funding Programme 2017/18, prior to Cabinet’s consideration of the report on 10 January 2017.   The report also to include the methodology.

 

RESOLVED:    That, as a consequence of the discussion on this item and the undertakings made it was determined that the Committee does not wish to ask for a different decision to the one  agreed by Cabinet on 13 September 2016.   

19.

CAPITAL PROGRAMME OUTTURN 2015/2016

To consider the report of the Borough Treasurer.

Additional documents:

Minutes:

Consideration was given to the report of the Borough Treasurer as contained on pages 39 to 53 of the Book of Reports which provided a summary of the capital outturn position for the 2015/2016 financial year. 

 

RESOLVED:That the final position on the Capital Programme for the 2015/16 financial year be noted.

20.

CAPITAL PROGRAMME MONITORING 2016/17 pdf icon PDF 37 KB

To consider the report of the Borough Treasurer.

Additional documents:

Minutes:

Consideration was given to the report of the Borough Treasurer as contained on pages 39 to 53 of the Book of Reports which provided an overview of the current progress on the Capital Programme. 

 

RESOLVED:That the current on the Capital Programme be noted.

 

21.

EXCLUSION OF PRESS AND PUBLIC

It is recommended that members of the press and public be excluded from the meeting during consideration of the following item of business in accordance with Section 100A(4) of the Local Government Act 1972 on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 (financial/business) of Part 1 of Schedule 12A to the Act and as, in all the circumstances of the case the public interest in maintaining the exemption under Schedule 12A outweighs the public interest in disclosing the information.

 

P A R T    2

(Not open to the Public)

Minutes:

RESOLVED:  That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 (financial/business affairs) of Schedule 12A of the Act and as, in all the circumstances of the case, the public interest in maintaining the exemption under Schedule 12A outweighs the public interest in disclosing the information.

22.

MOOR STREET GATEWAY PROJECT

To consider the report of the Director of Development and Regeneration.

Minutes:

Consideration was given to the report of the Director of Development and Regeneration that provided information in relation to the Moor Street Gateway Project and procurement options and sought agreed comments prior to consideration by Cabinet at its meeting on 8 November 2016.

 

The Deputy Director of Development and Regeneration attended the meeting and provided clarification on the issues raised.

 

RESOLVED:That, as a consequence of the discussion on this item, it was agreed that the recommendations to Cabinet be supported.