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Agenda and minutes

Venue: Cabinet and Committe Room, 52 Derby Street, Ormskirk, L39 2DF

Contact: Cathryn Jackson 

Items
No. Item

1.

APOLOGIES

Minutes:

There were no apologies for absence.

2.

MEMBERSHIP OF THE COMMITTEE

To be apprised of any changes to the membership of the Committee in accordance with Council Procedure Rule 4.

Minutes:

The notification of the permanent appointment of Councillor Wynn, in place of Councillor Yates, was noted.

 

In accordance with Council Procedure Rule 2, Members noted the termination of membership of the Committee of Councillors Moon, Pope and Wynn and the appointment of Councillor Mee, Blane and Devine respectively, for this meeting only, thereby giving effect to the wishes of the Political Groups.

3.

URGENT BUSINESS, IF ANY, INTRODUCED BY THE CHAIRMAN

Note:  No other business is permitted unless, by reason of special circumstances, which shall be specified at the meeting, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency.

 

Minutes:

There were no items of urgent business.

4.

DECLARATIONS OF INTEREST pdf icon PDF 299 KB

If a member requires advice on Declarations of Interest, he/she is advised to contact the Borough Solicitor in advance of the meeting.  (For the assistance of members a checklist for use in considering their position on any particular item is included at the end of this agenda sheet.)

Minutes:

There were no declarations of interest.

5.

DECLARATIONS OF PARTY WHIP

In accordance with Overview and Scrutiny Committee Procedure Rule 16, Members must declare the existence of any Party Whip, and the nature of it, when considering any matter in the following categories:

 

-       The review of any decision of the Cabinet or

-       The performance of any Member of the Cabinet

 

N.B. The Secretary of State believes whipping is incompatible with Overview and Scrutiny.

Minutes:

There were no declarations of a Party Whip.

 

6.

PUBLIC SPEAKING pdf icon PDF 271 KB

Residents of West Lancashire on giving notice, may address the meeting to make representations on any item on the agenda except where the public and press are to be excluded during consideration of the item.  The deadline for submissions is 5.00pm on Thursday 21 September 2017.  A copy of the public speaking protocol and form to be completed is attached.

Additional documents:

Minutes:

There were no items under this heading.

7.

MINUTES pdf icon PDF 293 KB

To receive as a correct record the Minutes of the meeting held on 30 March 2017.

Minutes:

RESOLVED:  That the minutes of the meeting held on 30 March 2017 be received as a correct record and signed by the Chairman.

8.

RELEVANT MINUTES OF CABINET pdf icon PDF 283 KB

To scrutinise the Minutes of Cabinet held on 13 June 2017 and 12 September 2017.

Additional documents:

Minutes:

Consideration was given to the minutes of the meetings of Cabinet held on 13 June 2017 and 12 September 2017.

 

Questions and comments were raised in respect of minutes of the Cabinet meeting held on 12 September 2017:

 

Minute 26 (Risk Management) Key Risk Register (Appendix 1 of the Cabinet report) with particular reference to Land Auction (Potential loss of Capital Receipt if sales not secured within timescale of DCLG) - Progress in relation to the Whalleys, Skelmersdale site.

 

In discussion of Minute 26, reference was made to the decision of Council in December 2015 on the purchase of the land auction site at Whalleys, Skelmersdale from the HCA.

 

The Strategic Planning and Implementation Manager attended the meeting and provided an update in respect of the housing development, answered questions and provided clarification on the points raised.

 

Following consideration, it was agreed that more detail on the progress on the position, should be sought from the Director of Development and Regeneration in consultation with the Portfolio for Planning, on the land auction site at Whalleys and that the update be provided to a future meeting of this Committee.

 

Minute 28 (Draft Community Infrastructure Levy (CIL) Funding Programme 2018/19 – consultation process; filtering process of submitted bids; guidance.

 

The Strategic Planning and Implementation Manager provided clarification on the CIL application process, consultation and clarification on the issues raised. 

 

The Portfolio Holder for Planning, who was in attendance, with the permission of the Chairman, also responded to comments raised and advised on the next stage of the process.

 

RESOLVED:A.     That, the minutes of the Cabinet meetings held on 13 June and 12 September 2017 be noted.

 

 B.     That, in relation to the land auction site at Whalleys, Skelmersdale, that the Director of Planning and Regeneration, in consultation with the Portfolio for Planning, be requested to provide an update report to a future meeting of this Committee.   

 

9.

CALL-IN

There are no items under this Heading.

Minutes:

There were no items under this heading.

10.

CAPITAL PROGRAMME OUTTURN 2016-17 pdf icon PDF 144 KB

To consider the report of the Borough Treasurer.

Additional documents:

Minutes:

Consideration was given to the report of the Borough Treasurer as contained on pages 27 to 33 of the Books of Reports which provided a summary of the capital outturn position for the 2016/2017 financial year.  The report had previously been considered by Cabinet at its meeting on 12 September 2017.

 

The Deputy Borough Treasurer attended the meeting, provided an overview and clarification on issues raised referring to details as set down in the report.

 

RESOLVED:  That the final position on the Capital Programme for the 2016/2017 financial year be noted.

11.

CAPITAL PROGRAMME MONITORING 2017-18 pdf icon PDF 37 KB

To consider the report of the Borough Treasurer.

Additional documents:

Minutes:

Consideration was given to the report of the Borough Treasurer as contained on pages 35 to 41 of the Book of Reports which provided an overview of the current progress on the Capital Programme.  The report had previously been considered by Cabinet at its meeting on 12 September 2017.

 

The Deputy Borough Treasurer attended the meeting, provided an overview referring to details as set down in the report and clarification on the issues raised, including an explanation in relation to the budget underspend percentage.

 

In response to Members queries relating to the possible over-programming, especially for the HRA, as an alternative approach, the Deputy Borough Treasurer made an undertaking to raise this, in consultation with the Director of Housing and Inclusion and the Portfolio Holder for Finance.

 

RESOLVED:  That the current progress on the Capital Programme and possible over-programming of the HRA be noted.

12.

BURSCOUGH PARISH NEIGHBOURHOOD PLAN REGULATION 14 PUBLIC CONSULTATION pdf icon PDF 202 KB

To consider the report of the Director of Development and Regeneration.

Additional documents:

Minutes:

Consideration was given to the report of the Director of Development and Regeneration as contained on pages 43 to 73 of the Book of Reports which considered the Council’s proposed response, as set down at Appendix B, to a consultation by Burscough Parish Council on its draft Parish Neighbourhood Plan.  The report had previously been considered by Cabinet at its meeting on 12 September 2017.

 

The Strategic Planning and Implementation Manager attended the meeting provided an overview of the proposed response, answered questions and provided additional clarification on issues of concern.

 

The Portfolio Holder for Planning, provided additional information in relation to the comments raised.

 

It was felt that dialogue with the Parish Council, on issues of concern, should continue.

 

RESOLVED:   As a consequence of discussion on this item, it was agreed that the comment to be submitted to the Director of Development and Regeneration be:

 

That the Council’s formal response to the Regulation 14 public consultation, be supported.