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Agenda and minutes

Venue: Cabinet/Committee Room, 52 Derby Street, Ormskirk L39 2DF

Contact: Julia Brown 

Items
No. Item

28.

APOLOGIES

Minutes:

There were no apologies for absence received.

29.

MEMBERSHIP OF THE COMMITTEE

To be apprised of any changes to the membership of the Committee in accordance with Council Procedure Rule 4.

Minutes:

In accordance with Council Procedure Rule 4, Members noted the termination of membership of the Committee of Councillors D West and M Mills and the appointment of Councillors C Dereli and N Delaney for this meeting only, thereby giving effect to the wishes of the Political Groups.

 

Councillor N Furey (in the Chair) announced that he would be standing down as Vice Chairman and Member of the Committee following this meeting.

30.

URGENT BUSINESS, IF ANY, INTRODUCED BY THE CHAIRMAN

Note:  No other business is permitted unless, by reason of special circumstances, which shall be specified at the meeting, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency.

 

Minutes:

There were no items of urgent business.

31.

DECLARATIONS OF INTEREST pdf icon PDF 299 KB

If a member requires advice on Declarations of Interest, he/she is advised to contact the Borough Solicitor in advance of the meeting.  (For the assistance of members a checklist for use in considering their position on any particular item is included at the end of this agenda sheet.)

Minutes:

Councillor A Owens declared a non-pecuniary interest in relation to Agenda Item 11 – Homelessness & Rough Sleeper Strategy 2019-2021 (Consultation Draft) in respect of his position of a trustee of Birchwood Centre.

 

Councillor T Aldridge declared a disclosable pecuniary interest in Agenda Item 12 – HRA Revenue and Capital Mid–Year Review, as he rents a Council Garage, but considered that he was entitled to speak and vote by virtue of an exception as nothing in the report relates particularly to his relevant tenancy or lease.

 

 

 

32.

DECLARATIONS OF PARTY WHIP

In accordance with Overview and Scrutiny Committee Procedure Rule 16, Members must declare the existence of any Party Whip, and the nature of it, when considering any matter in the following categories:

 

-       The review of any decision of the Cabinet or

-       The performance of any Member of the Cabinet

 

N.B. The Secretary of State believes whipping is incompatible with Overview and Scrutiny.

Minutes:

There were no declarations of Party Whip.

33.

MINUTES pdf icon PDF 303 KB

To receive as a correct record the Minutes of the meeting held on 26 September 2019.

Minutes:

RESOLVED:             That the Minutes of the meeting held on 26 September 2019 be approved as a correct record and signed by the Chairman.

34.

PUBLIC SPEAKING pdf icon PDF 180 KB

Residents of West Lancashire on giving notice, may address the meeting to make representations on any item on the agenda except where the public and press are to be excluded during consideration of the item.  The deadline for submissions is 10.00am on Friday 15 November 2019.  A copy of the public speaking protocol and form to be completed is attached.

Additional documents:

Minutes:

There were no items under this heading.

35.

CALL IN ITEMS

There are no items under this heading.

Minutes:

There were no items under this heading.

36.

RELEVANT MINUTES OF CABINET

To scrutinise the following Minutes of Cabinet:

16 October 2019

5 November 2019

Minutes:

Consideration was given to the relevant Minutes of Cabinet below as set out below.

36a

Cabinet - Minutes of the meeting held on Wednesday, 16 October 2019 pdf icon PDF 278 KB

Minutes:

Consideration was given to the minutes of Cabinet held on 16 October 2019 as contained on pages 205 to 208 of the Book of Reports.

 

RESOLVED: That the minutes of Cabinet held on 16 October 2019 be noted.

36b

Cabinet - Minutes of the meeting held on Tuesday, 5 November 2019 pdf icon PDF 308 KB

Minutes:

Consideration was given to the minutes of Cabinet held on 5 November 2019 as contained on pages 209 to 216 of the Book of Reports.

 

A question was raised in respect of Minute 61 - Funding of Voluntary & Other Organisations Working Group, where Members requested that they be kept informed of future arrangements.

 

RESOLVED: A.        That the minutes of Cabinet held on 5 November 2019 be noted.

 

B.        That an update be circulated to Members in relation to future revenue funding arrangements to voluntary organisations from 1 April 2020 onwards.

37.

Customer Engagement Strategy 2020 - 2022 pdf icon PDF 153 KB

To consider the report of the Corporate Director of Transformation & Resources (Interim) and Corporate Director of Place & Community.

Additional documents:

Minutes:

Consideration was given to the joint report of the Corporate Director of Transformation & Resources and Corporate Director of Place and Community as contained on pages 217 to 246 of the Book of Reports, which sought approval of the Customer Engagement Strategy and associated action plans.  The report had previously been considered by Cabinet at its meeting on 5 November 2019.

 

The Customer Engagement Manager attended the meeting, referring to details as set down in the report, provided clarification on the issues raised and responded to questions.

 

RESOLVED: That the proposed Customer Engagement Strategy 2020-2022 be noted.

38.

Homelessness & Rough Sleeper Strategy 2019-2024 (Consultation Draft) pdf icon PDF 36 KB

To consider the report of the Corporate Director of Place and Community.

Additional documents:

Minutes:

Consideration was given to the report of the Corporate Director of Place and Community as contained on pages 247 to 310 of the Book of Reports, which was to consider the draft Homelessness & Rough Sleeper Strategy 2019-2024 (Consultation Draft).  The report is scheduled to be considered at Cabinet on 14 January 2020.

 

The Homelessness and Private Sector Housing Manager attended the meeting, referring to details as set down in the report, provided clarification on the issues raised and responded to questions.

 

 

RESOLVED: That the draft Homelessness & Rough Sleeper Strategy 2019-2024, attached as Appendix 1, be put before Cabinet to be approved as a consultation draft to be made available to the public and stakeholders for a period of consultation.

39.

HRA Revenue and Capital Mid-Year Review pdf icon PDF 326 KB

To consider the report of the Corporate Director of Place and Community and Corporate Director of Transformation & Resources (interim).

Additional documents:

Minutes:

Consideration was given to the joint report of the Corporate Director of Place and Community and Corporate Director of Transformation & Resources as circulated and contained on pages 311 to 322 of the Book of Reports that summarised the Housing Revenue Account (HRA) and Housing Capital Programme positions for 2019/2020 financial year.  The report had previously been considered by Cabinet at its meeting on 5 November 2019 and was scheduled to be considered by Council at its meeting on 11 December 2019.

 

The Deputy Borough Treasurer attended the meeting and provided an overview of the report referring to details as set down in the report and appendices.

 

RESOLVED:   That the 2019/20 HRA and Housing Capital Programme positions be noted.

 

 

40.

Member Development Commission - Review of Membership

To review and approve the revised membership of the Member Development Commission to reflect the inclusion of a representative from Our West Lancashire:-

 

            (7 Members)

 

            Labour:                                   (Chairman) Councillor C Dereli

                                                            (Vice Chairman) Councillor G Dowling

                                                            Councillor Y Gagen and I Moran

 

            Conservative:                        Councillors Mrs J Marshall and D O’Toole

 

            Our West Lancashire:         TBC

 

Minutes:

Members were asked to review and approve the revised Membership of the Member Development Commission to reflect the inclusion of a representative from Our West Lancashire.

 

RESOLVED: That Councillor A Owens be appointed to the membership of the Member Development Commission.

41.

EXCLUSION OF PRESS AND PUBLIC

It is recommended that members of the press and public be excluded from the meeting during consideration of the following item of business in accordance with Section 100A(4) of the Local Government Act 1972 on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act and as, in all the circumstances of the case the public interest in maintaining the exemption under Schedule 12A outweighs the public interest in disclosing the information.

 

Minutes:

RESOLVED:  That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 (Financial/Business Affairs) part 1 of Schedule 12A outweighs the public interest in disclosing the information

42.

Shared Services Contract

To consider the report of the Corporate Director of Transformation & Resources (Interim)

Minutes:

Consideration was given to the report of the Corporate Director of Transformation & Resources as contained on pages 323 to 370 of the Book of Reports, which was to approve the approach for reviewing the provision of the services contained within the Shared Services Contract.

 

The Corporate Director of Transformation & Resources attended the meeting and provided an overview referring to details as set down in the report and answered questions and provided additional clarification on issues of concern.

 

RESOLVED: That the proposals be noted and the following agreed comment be referred to the relevant Portfolio Holder for consideration, in consultation with the Corporate Director of Transformation & Resources.

'To agree the proposals for exploring the future of these services'.

 

(Note: Councillors Aldridge and Pope declared a non-pecuniary interest in relation to this item in respect of their role as Members of Lancashire County Council).