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Agenda and minutes

Venue: Cabinet and Committee Room, 52 Derby Street, Ormskirk L39 2DF

Contact: Democratic Services  Email: Member.Services@westlancs.gov.uk

Items
No. Item

14.

APOLOGIES

Minutes:

There were no apologies for absence received.

15.

MEMBERSHIP OF THE COMMITTEE

To be apprised of any changes to the membership of the Committee in accordance with Council Procedure Rule 4.

Minutes:

In accordance with Council Procedure Rule 4, the Committee noted the termination of Councillors R Bailey and the appointment of Councillor K Juckes for this meeting only, thereby giving effect to the wishes of the Political Groups

16.

URGENT BUSINESS, IF ANY, INTRODUCED BY THE CHAIRMAN

Note:  No other business is permitted unless, by reason of special circumstances, which shall be specified at the meeting, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency.

 

Minutes:

There were no items of urgent business.

17.

DECLARATIONS OF INTEREST pdf icon PDF 299 KB

If a member requires advice on Declarations of Interest, he/she is advised to contact the Legal and Democratic Services Manager in advance of the meeting.  (For the assistance of members a checklist for use in considering their position on any particular item is included at the end of this agenda sheet.)

Minutes:

There were no declarations of interests.

18.

DECLARATIONS OF PARTY WHIP

In accordance with Overview and Scrutiny Committee Procedure Rule 16, Members must declare the existence of any Party Whip, and the nature of it, when considering any matter in the following categories:

 

-       The review of any decision of the Cabinet or

-       The performance of any Member of the Cabinet

 

N.B. The Secretary of State believes whipping is incompatible with Overview and Scrutiny.

Minutes:

There were no declarations of Party Whip.

19.

MINUTES pdf icon PDF 303 KB

To receive as a correct record the Minutes of the meeting held on Thursday, 15 June 2023.

 

Minutes:

RESOLVED:   That the Minutes of the meeting held 15 June 2023 be received as a correct record and signed by the Chairman.

20.

PUBLIC SPEAKING pdf icon PDF 243 KB

Residents of West Lancashire on giving notice, may address the meeting to make representations on any item on the agenda except where the public and press are to be excluded during consideration of the item.  The deadline for submissions is 10.00am on Friday 8 September 2023.  A copy of the public speaking protocol and form to be completed is attached.

Additional documents:

Minutes:

There were no items under this heading.

21.

RELEVANT MINUTES OF CABINET pdf icon PDF 299 KB

To scrutinise the following Minutes of Cabinet:

Minutes:

Consideration was given to the Minutes of Cabinet held on 27 June 2023 as

contained on pages 121 to 126 of the Book of Reports.

 

RESOLVED: That the Minutes of Cabinet held 27 June 2023 be noted.

22.

Quarter 1 Council Plan Monitoring Report pdf icon PDF 1 MB

To consider the report of the Corporate Director of Transformation, Housing and Resources.

(Relevant Portfolio Holder: Councillor R Molloy)

Minutes:

The Performance Improvement Lead, introduced the report of the Corporate Director of Transformation, Housing & Resources, as contained on pages 127 to 148 of the Book of Reports, which presented the performance monitoring data for the quarter ended 30 June 2023.

 

RESOLVED: That the Council’s performance against the Council Plan for the quarter ended 30 June 2023 be noted.

23.

COUNCIL VISION AND PRIORITIES 2023-2028 pdf icon PDF 749 KB

To consider the report of the Corporate Director of Transformation, Housing & Resources.

(Relevant Portfolio Holder: Councillor R Molloy)

Minutes:

To Performance Improvement Lead, introduced the report of the Corporate Director of Transformation, Housing & Resources, as contained on pages 149 to 174 of the Book of Reports, which sought approval of the Council Vision and Priorities 2023-2028.

 

Comments and questions were raised in respect of the responses received, particularly the low response from young people.

 

RESOLVED: That the contents of the report and the draft Council Vision and Priorities 2023- 2028 (attached at Appendix A) be noted.

24.

Funding for the Ormskirk - Burscough Linear Park pdf icon PDF 168 KB

To consider the report of the Corporate Director of Transformation, Housing & Resources.

(Relevant Portfolio Holder: Councillor G Dowling)

Additional documents:

Minutes:

The Principal Planning & Implementation Officer introduced the report of the Corporate Director of Transformation, Housing & Resources, as contained on pages 175 to 186 of the Book of Reports, which sought authorisation to allocate and spend Section 106 (S106) and Strategic Community Infrastructure Levy (CIL) funding to deliver a phase of the Ormskirk – Burscough Linear Park.

 

RESOLVED: That the Committee note and support the content of the report and the recommendations contained therein.

25.

Draft Community Infrastructure Levy Funding Programme 2024-2026 pdf icon PDF 204 KB

To consider the report of the Corporate Director of Transformation, Housing & Resources.

(Relevant Portfolio Holder: Councillor G Dowling)

Additional documents:

Minutes:

The CIL/S106 and Research Officer, introduced the report of the Corporate Director of Transformation, Housing & Resources, as contained on pages 187 to 376 of the Book of Reports, which sought authority to conduct public consultation on the draft CIL Funding Programme for 2023/24-2025/26, including options regarding which infrastructure projects might be prioritised to receive CIL funding in 2023/24 -2025/26.

 

RESOLVED: That the Committee note the content of the report.

26.

Q1 GRA Revenue Monitoring 2023/24 pdf icon PDF 128 KB

To consider the report of the Head of Finance, Procurement & Commercial Services.

(Relevant Portfolio Holder: Councillor R Molloy)

Minutes:

The Principal Finance Business Partner introduced the report of the Head of Finance, Procurement & Commercial Services, as contained on pages 377 to 380 of the Book of Reports, which provided a summary of the General Revenue Account (GRA) position for the 2023/24 financial year at quarter 1.

 

Comments and questions were raised in respect of:

·       Overspend funding, potentially from reserves

·       Current work being undertaken by officers to produce a savings plan

 

RESOLVED: That the 2023/24 GRA Q1 financial position be noted.

27.

Q1 GRA Capital Monitoring 2023/24 pdf icon PDF 181 KB

To consider the report of the Head of Finance, Procurement & Commercial Services.

(Relevant Portfolio Holder: Councillor R Molloy)

Additional documents:

Minutes:

The Head of Finance, Procurement & Commercial Services introduced his report, as contained on pages 381 to 388 of the Book of Reports, which set out the Revised General Revenue Account (GRA) Capital Programme for 2023/24 and provide an update on progress on capital schemes.

 

RESOLVED:  

 

A.    That the revised Capital Programme, including the re-profiling, virements and budget adjustments contained within Appendix A, be noted.

 

B.    That progress against the Revised Capital Programme at Quarter 1 be noted.

28.

Q1 HRA Revenue & Capital Monitoring 2023/24 pdf icon PDF 159 KB

To consider the report of the Head of Finance, Procurement & Commercial Services.

(Relevant Portfolio Holder: Councillor N Pryce-Roberts)

Minutes:

The Principal Finance Business Partner introduced the report of the Head of Finance, Procurement & Commercial Services, as contained on pages 389 to  396 of the Book of Reports, which provided a summary of the Housing Revenue Account (HRA) and Housing capital programme positions for the 2023/24 financial year.

 

Comments and questions were raised in respect of the following:

 

·       Crumbling concreate – Investigatory work underway

·       Kitchens – low percentage of completions

·       Customer satisfaction statistics for Wates, the Council's Housing repairs contractor.

 

RESOLVED:

         

A.              That the 2023/24 HRA and Housing capital programme positions be noted.

 

B.              That a report be submitted to a future meeting of the Committee, which provides details of the customer satisfaction statistics for Wates, the Council's housing repairs contractor.

29.

Q1 Treasury Management Monitoring 2023/24 pdf icon PDF 301 KB

To consider the report of the Head of Finance, Procurement & Commercial Services.

(Relevant Portfolio Holder: Councillor R Molloy)

Minutes:

The Head of Finance, Procurement and Commercial Services introduced his report, as contained on pages 397 to 404 of the Book or Reports, which set out details of Treasury Management operations for the first quarter of 2023/24 and reported on the Prudential Indicators, where available.

 

RESOLVED:   That the Treasury Management activity and Prudential Indicator performance for the first quarter of 2023/24 be noted.

 

30.

RISK MANAGEMENT FRAMEWORK & KEY RISK REPORT pdf icon PDF 163 KB

To consider the report of the Head of Finance, Procurement & Commercial Services.

(Relevant Portfolio Holder: Councillor R Molloy)

Additional documents:

Minutes:

The Corporate Compliance and Governance Manager introduced the report of the Head of Finance, Procurement and Commercial Services, as contained on pages 405 to 418 of the Book of Reports, which provided an update on the council's Risk Management Framework and set out details on the Key Risks facing the council and how they are being managed.

 

RESOLVED:   That the progress made in relation to the management of the risks shown in the Key Risk Register (Appendix A) be noted.

31.

Social Value Policy pdf icon PDF 137 KB

To consider the report of the Head of Finance, Procurement and Commercial Property.

(Relevant Portfolio Holder: Councillor R Molloy)

Additional documents:

Minutes:

The Procurement Manager introduced the report of the Head of Finance, Procurement and Commercial Services, as contained on pages 419 to 428 of the Book of Reports, which set out details of the proposed Social Value Policy.

 

RESOLVED: That the content of the report and Social Value Policy be noted.

32.

WLBC Safeguarding Policy 2023 and Reporting Procedure pdf icon PDF 146 KB

To consider the report of the Corporate Director of Transformation, Housing & Resources.

(Relevant Portfolio Holder: Councillor G Dowling)

Additional documents:

Minutes:

The Head of Planning and Regulatory Services introduced his report, as contained on pages 429 to 462 of the Book of Reports, which sought approval of an updated Safeguarding Policy and Reporting Procedure and provided an update on the work currently being undertaken in relation to the Council's safeguarding arrangements.

 

RESOLVED: That the report be noted.