Agenda and minutes

Audit & Governance Committee - Wednesday, 28th July, 2021 6.30 pm

Venue: Council Chamber, 52 Derby Street, Ormskirk L39 2DF. View directions

Contact: Kirsty Breakell 

Items
No. Item

1.

APOLOGIES

Minutes:

Apologies were received from Councillor P. O'Neill.

2.

MEMBERSHIP OF THE COMMITTEE

To be apprised of any changes to the membership of the Committee in accordance with Council Procedure Rule 4.

 

Minutes:

In accordance with Council Procedure Rule 4, the Committee noted the termination of Councillor T Blane and the appointment of Councillor D Daniels, thereby giving effect to the wishes of the Committee.

3.

URGENT BUSINESS

Note, no other business is permitted unless, by reason of special circumstances, which shall be specified at the meeting, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency.

Minutes:

There were no items of urgent business.

4.

DECLARATIONS OF INTEREST pdf icon PDF 299 KB

If a Member requires advice on Declarations of Interest, he/she is advised to contact the Legal and Democratic Services Manager in advance of the meeting.   (For the assistance of members a checklist for use in considering their position on any particular item is included at the end of this agenda  ...  view the full agenda text for item 4.

Minutes:

There were no Declarations of Interest.

5.

MINUTES OF PREVIOUS MEETING pdf icon PDF 276 KB

To receive as a correct record, the minutes of the meeting held on 25 May 2021.

Minutes:

RESOLVED: That the minutes of the meeting held on 25th May 2021, be approved as a correct record, noting that Councillor A. Fennell was in attendance at the meeting.

6.

PUBLIC SPEAKING pdf icon PDF 243 KB

Residents of West Lancashire on giving notice, may address the meeting to make representations on any item on the agenda except where the public and press are to be excluded during consideration of the item.  The deadline for submission is 10.00am on Friday 23 July 2021.

Additional documents:

Minutes:

There were no items under this heading.

7.

GRANT THORNTON - 2020-21 AUDIT PLAN AND PROGRESS UPDATE REPORT pdf icon PDF 235 KB

To consider the report of the Head of Finance, Procurement and Commercial Services.

Additional documents:

Minutes:

Consideration was given to the Consideration was given to the Grant Thornton 2020-21 Audit Plan and Progress Update Report as contained on pages 175-220 of the Book of Reports.

 

The Chairman invited Simon Hardman, Audit Manager Grant Thornton, to present the findings to the Committee.

 

Comments and Questions were raised  ...  view the full minutes text for item 7.

8.

SENIOR INFORMATION RISK OFFICER ANNUAL REPORT April 2020 - July 2021 pdf icon PDF 146 KB

To follow

Additional documents:

Minutes:

Consideration was given to the Senior Information Risk Officer Annual Report April 2020-July 2021, as contained on pages 263-278 of the Book of Reports which provided Members with an overview of West Lancashire Borough Councils obligation in meeting statutory regulation requirements relating to the processing of personal confidential or identifiable  ...  view the full minutes text for item 8.

9.

INTERNAL AUDIT ACTIVITIES - PROGRESS REPORT pdf icon PDF 217 KB

To consider the report of the Head of Finance, Procurement and Commercial Services.

Additional documents:

Minutes:

Consideration was given to the Internal Audit Activities Progress Report, as contained on pages 221-232 of the Book of Reports, which advised Members of progress against the 2021-22 Internal Audit Plan.

 

The Chairman invited the Internal Audit Manager to present the findings to the Committee.

 

Comments and Questions were raised  ...  view the full minutes text for item 9.

10.

EXTERNAL AUDIT ENQUIRIES OF MANAGEMENT pdf icon PDF 280 KB

To consider the report of the Head of Finance, Procurement and Commercial Services.

 

Minutes:

Consideration was given to the External Audit Enquiries of Management Report, as contained on pages 233-258 of the Book of Reports, the purpose of which is to contribute towards the effective two-way communication between West Lancashire's Borough Council's external auditors and West Lancashire Borough Council's Audit and Governance Committee.

 

The  ...  view the full minutes text for item 10.

11.

REGULATION OF INVESTIGATORY POWERS (RIPA) ACT REGULAR MONITORING OF USE OF POWERS pdf icon PDF 215 KB

To consider the report of the Legal and Democratic Services Manager.

Minutes:

Consideration was given to the report of the Legal and Democratic Services Manager as contained on pages 259-260 of the Book of Reports, the purpose of which was to report on the Council's use of its power under the Regulation of Investigatory Powers Act 2000 (RIPA)

 

RESOLVED:     That it be  ...  view the full minutes text for item 11.

12.

WORK PROGRAMME pdf icon PDF 193 KB

Minutes:

Consideration was given to the report of the Committee's Work Programme as set out on pages 261-262 of the Book of Reports.

 

RESOLVED: That the work programme be agreed subject to:

 

A.   The inclusion of "Understanding Estimates" as the October briefing

B.   Briefing on Tawd Valley Developments to be reviewed  ...  view the full minutes text for item 12.

13.

FUTURE MEETINGS

To agree the following dates for future Committees:

 

26 October 2021, 26 January 2022, 24 May 2022.

Minutes:

RESOLVED: That the meetings 26 October 2021, 14 December 2021, 26 January 2022, 24 May 2022 be agreed.