Agenda and minutes

Audit & Governance Committee - Tuesday, 29th October, 2019 6.30 pm

Venue: Cabinet/Committee Room - 52 Derby Street, Ormskirk L39 2DF

Contact: Kirsty Breakell 

Items
No. Item

28.

APOLOGIES

Minutes:

There were no apologies received.

29.

MEMBERSHIP OF THE COMMITTEE

To be apprised of any changes to the membership of the Committee in accordance with Council Procedure Rule 4.

Minutes:

In accordance with Council Procedure Rule 4, the Committee noted the termination of membership of Councillor N Pryce-Roberts and the appointment of Councillor T Devine for this meeting only, thereby giving effect to the wishes of the political groups.

30.

DECLARATIONS OF INTEREST pdf icon PDF 299 KB

If a Member requires advice on Declarations of Interest, he/she is advised to contact the Borough Solicitor in advance of the meeting.   (For the assistance of members a checklist for use in considering their position on any particular item is included at the end of this agenda sheet).

Minutes:

There were no declarations of interest received.

31.

PUBLIC SPEAKING

Residents of West Lancashire on giving notice, may address the meeting to make representations on any item on the agenda except where the public and press are to be excluded during consideration of the item.  The deadline for submission is 10.00am on Friday 25 October 2019.

Minutes:

There were no items under this heading.

32.

MINUTES pdf icon PDF 285 KB

To receive as a correct record the minutes of the meeting held on the 30 July 2019.

Minutes:

RESOLVED: That the minutes of the meeting held on the 30 July 2019, be approved as a correct record and signed by the Chairman.

33.

Grant Thornton - Audit Findings Report pdf icon PDF 130 KB

To consider the report of the Borough Treasurer.

Additional documents:

Minutes:

Consideration was given to the report of the Borough Treasurer as contained on pages 275-310 of the Book of Reports. The purpose of the report was to receive an updated report from the Council's External Auditors, setting out their findings on the audit of the accounts and value for money.  ...  view the full minutes text for item 33.

34.

Approval of Statement of Accounts pdf icon PDF 131 KB

To consider the report of the Borough Treasurer.

Additional documents:

Minutes:

Consideration was given to the report of the Borough Treasurer contained on pages 311-418 of the Book of Reports. The purpose of the report was to approve the Council's annual Statement of Accounts.

 

The Borough Treasurer outlined the report and requested delegated authority in consultation with the Chairman, to approve  ...  view the full minutes text for item 34.

35.

Internal Audit Activities - Quarterly Update pdf icon PDF 218 KB

To consider the report of the Borough Treasurer.

Additional documents:

Minutes:

Consideration was given to the report of the Borough Treasurer as contained on pages 419-432 of the Book of Reports. The purpose of the report was to advise of the progress against the 2019/20 Internal Audit Plan.

 

The Internal Audit Manager presented the Internal Audit Activities, Quarterly Update Report.

 

Comments  ...  view the full minutes text for item 35.

36.

RIPA Act - regular monitoring of use of powers

Improved monitoring of activity under the Regulation of Investigatory Powers Act 2000 (RIPA), introduced by the relevant code of practice, recommends that Members receive reports regularly from officers on RIPA activity.

 

There is no relevant activity to report since the last meeting of the Committee.

Minutes:

In relation to the quarterly monitoring of activity under the Regulation of Investigatory Powers Act 2000 (RIPA), was reported that there were no relevant activity to bring to the attention of the Committee since the last meeting.

 

RESOLVED: That the report be noted. 

37.

Electronic Records - Storage and Management pdf icon PDF 257 KB

To consider the report of the Borough Solicitor.

Additional documents:

Minutes:

Consideration was given to the report of the Borough Solicitor as contained on pages 433-440 of the Book of Reports. The purpose of the report was to provide Members with a final report in relation to the electronic records storage and management project work, on the Council's network.

 

The Data  ...  view the full minutes text for item 37.

38.

Work Programme pdf icon PDF 188 KB

To consider the future Work Programme of the Committee.

Minutes:

Consideration was given to the Committees work programme as set out on page 441 of the Book of Reports.

 

RESOLVED: That the Work Programme for 2020 be approved.