Agenda and minutes

Audit & Governance Committee - Tuesday, 28th January, 2020 6.30 pm

Venue: Cabinet/Committee Room - 52 Derby Street, Ormskirk L39 2DF

Contact: Kirsty Breakell 

Items
No. Item

39.

APPOINTMENT OF CHAIRMAN

Minutes:

Councillor P. O'Neill was appointed Chair for the start of the meeting and Councillor Furey assumed the Chair upon his arrival. 

40.

APOLOGIES

Minutes:

Apologies were received on behalf of Councillor Pope.

41.

MEMBERSHIP OF THE COMMITTEE

To be apprised of any changes to the membership of the Committee in accordance with Council Procedure Rule 4.

Minutes:

In accordance with Council Procedure Rule 4, the Committee note the termination of membership of Councillor N Pryce-Roberts and the appointment of Councillor D West for this meeting only, thereby giving effect to the wishes of the political groups.

42.

URGENT BUSINESS

Note, no other business is permitted unless, by reason of special circumstances, which shall be specified at the meeting, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency.

Minutes:

There were no urgent items of business.

43.

DECLARATIONS OF INTEREST pdf icon PDF 299 KB

If a Member requires advice on Declarations of Interest, he/she is advised to contact the Legal and Democratic Services Manager in advance of the meeting.   (For the assistance of members a checklist for use in considering their position on any particular item is included at the end of this agenda  ...  view the full agenda text for item 43.

Minutes:

There were no declarations of interest.

44.

MINUTES OF PREVIOUS MEETING pdf icon PDF 295 KB

To receive as a correct record the minutes of the meeting held on the 29 October 2019.

Minutes:

RESOLVED: That the minutes of the meeting held on the 29 October 2019, be approved as a correct record and signed by the Chairman.

45.

PUBLIC SPEAKING

Residents of West Lancashire on giving notice may address the meeting to make representations on any item on the agenda, except where the public and press are to be excluded during consideration of the item.  The deadline for submission is 5.00pm on Friday 24 January 2020.

Minutes:

There were no items under this heading.

46.

GRANT THORNTON ANNUAL AUDIT LETTER pdf icon PDF 139 KB

To consider the report of the Head of Finance, Procurement and Commercial Property.

 

Additional documents:

Minutes:

Consideration was given to the report of the Head of Finance, Procurement and Commercial Property as contained on pages 449–464 of the Book of Reports, the purpose of which was to consider the external Auditors, Grant Thornton's, Annual Audit Letter for the year ended 31st March 2019.

 

The Chairman  ...  view the full minutes text for item 46.

47.

GRANT THORNTON PROGRESS UPDATE pdf icon PDF 125 KB

To consider the report of the Head of Finance, Procurement and Commercial Property.

Additional documents:

Minutes:

Consideration was given to the report of the Head of Finance, Procurement and Commercial Property as contained on pages 465–473 of the Book of Reports, the purpose of which was to receive an update from the Council's external Auditors, Grant Thornton, on a range of different matters.

 

The Chairman invited  ...  view the full minutes text for item 47.

48.

REGULATION OF INVESTIGATORY POWERS ACT - ANNUAL SETTING OF THE POLICY AND REVIEW OF USE OF POWERS pdf icon PDF 225 KB

To consider the report of the Legal and Democratic Services Manager.

Additional documents:

Minutes:

Consideration was given to the report of the Legal and Democratic Services Manager as contained on pages 475–503 of the Book of Reports, the purpose of which was to report on the Council's use of its powers under the Regulation of Investigatory Powers Act 2000 (RIPA) and to present an  ...  view the full minutes text for item 48.

49.

RISK MANAGEMENT FRAMEWORK AND POLICY UPDATE pdf icon PDF 134 KB

To consider the report of the Head of Finance, Procurement and Commercial Property.

 

Additional documents:

Minutes:

Consideration was given to the report of the Head of Finance, Procurement and Commercial Property as contained on pages 505–517 of the Book of Reports, the purpose of which was to set out details of the Risk Management Framework over the last twelve months and to recommend changes to the  ...  view the full minutes text for item 49.

50.

INTERNAL AUDIT ACTIVITIES - QUARTERLY UPDATE pdf icon PDF 217 KB

To consider the report of the Head of Finance, Procurement and Commercial Property.

 

Additional documents:

Minutes:

Consideration was given to the report of the Head of Finance, Procurement and Commercial Property as contained on pages 519 – 528 of the Book of Reports, the purpose of which was to advise of progress against the 2019/20 Internal Audit Plan.

 

The Internal Audit Manager, Jacqueline Pendleton, presented the  ...  view the full minutes text for item 50.

51.

ANTI MONEY LAUNDERING POLICY pdf icon PDF 31 KB

To consider the report of the Head of Finance, Procurement and Commercial Property.

 

Additional documents:

Minutes:

Consideration was given to the report of the Head of Finance, Procurement and Commercial Property as contained on pages 529–547 of the Book of Reports, the purpose of which was to set out the results of a review of the Council's Anti-money Laundering Policy.

 

The Internal Audit Manager, Jacqueline Pendleton,  ...  view the full minutes text for item 51.

52.

WORK PROGRAMME pdf icon PDF 187 KB

To consider the future Work Programme of the Committee.

Minutes:

Consideration was given to the Committee's Work Programme as set out at page 549 of the Book of Reports.

 

Comments and questions were raised in respect of the following:

·         Members to return to their groups to discuss ideas for Oct 2020 and Jan 2021 briefings sessions.

·         Ideas to be passed  ...  view the full minutes text for item 52.