Agenda and minutes

Audit & Governance Committee - Tuesday, 26th January, 2021 6.30 pm

Venue: Skype. View directions

Contact: Kirsty Breakell 

Media

Items
No. Item

16.

APOLOGIES

Minutes:

There were no apologies received.

17.

MEMBERSHIP OF THE COMMITTEE

To be apprised of any changes to the membership of the Committee in accordance with Council Procedure Rule 4.

Minutes:

There were no changes to the membership of the Committee.

18.

URGENT BUSINESS

Note, no other business is permitted unless, by reason of special circumstances, which shall be specified at the meeting, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency.

Minutes:

There were no urgent items of business.

19.

DECLARATIONS OF INTEREST pdf icon PDF 299 KB

If a Member requires advice on Declarations of Interest, he/she is advised to contact the Legal and Democratic Services Manager in advance of the meeting.   (For the assistance of members a checklist for use in considering their position on any particular item is included at the end of this agenda  ...  view the full agenda text for item 19.

Minutes:

There were no declarations of interest.

20.

MINUTES OF PREVIOUS MEETING pdf icon PDF 305 KB

To receive as a correct record, the minutes of the meeting held on Tuesday, 28 July 2020.

Minutes:

RESOLVED:   That the minutes of the meeting held on the Tuesday, 28 July 2020, be approved as a correct record and signed by the Chairman.

21.

PUBLIC SPEAKING pdf icon PDF 243 KB

Residents of West Lancashire on giving notice, may address the meeting to make representations on any item on the agenda except where the public and press are to be excluded during consideration of the item.  The deadline for submission is 10.00am on Friday 22 January 2021.

Additional documents:

Minutes:

 There were no items under this heading.

22.

Grant Thornton – Progress Update

To consider the report of the Head of Finance, Procurement & Commercial Services.

Minutes:

This item was dealt with as part of the following item at minute 23 'Annual Audit Letter'.

23.

Grant Thornton – Annual Audit Letter pdf icon PDF 593 KB

To consider the report of the Head of Finance, Procurement & Commercial Services.

Minutes:

Consideration was given to the Audit Findings report for West Lancashire Borough Council for the year ended 31 March 2020, produced by Grant Thornton, as contained on pages 225-264 of the Book of Reports.

 

The Chairman invited Gerard Small and Jon Roberts, Grant Thornton to present the findings to the  ...  view the full minutes text for item 23.

24.

Risk Management Framework pdf icon PDF 219 KB

To consider the report of the Head of Finance, Procurement & Commercial Services.

Additional documents:

Minutes:

Consideration was given to the report of the Head of Finance, Procurement and Commercial Property as contained on pages 153-208 of the Book of Reports, which set out details of the operation of the Risk Management Framework over the last twelve months.

 

The Chairman invited Rebecca Spicer, Risk and Insurance  ...  view the full minutes text for item 24.

25.

REGULATION OF INVESTIGATORY POWERS ACT - USE OF POWERS pdf icon PDF 216 KB

To consider the report of the Legal & Democratic Services Manager.

 

Minutes:

Consideration was given to the report of the Legal and Democratic Services Manager as contained on pages 209-210 of the Book of Reports, the purpose of which was to report on the Council's use of its powers under the Regulation of Investigatory Powers Act 2000 (RIPA)

 

RESOLVED: That it be  ...  view the full minutes text for item 25.

26.

Internal Audit Activities – Quarterly Update pdf icon PDF 217 KB

To consider the report of the Head of Finance, Procurement & Commercial Services.

Additional documents:

Minutes:

Consideration was given to the report of the Head of Finance, Procurement and Commercial Services, as contained on pages 211-222 of the Book of Reports, which advised of progress against the 2020/21 Internal Audit Plan.

 

The Chairman invited the Internal Audit Manager to present the report to the Committee.

 

Comments  ...  view the full minutes text for item 26.

27.

Work Programme pdf icon PDF 188 KB

To consider the future work programme for the Committee.

Minutes:

Consideration was given to the report of the Committee's Work Program as set out on pages 223-224 of the Book of Reports.

 

RESOLVED: That the work programme be agreed, subject to:

 

A.   The removal of the meeting on 23 March 2021

 

B.   The inclusion of 'EU Rules – Changes with  ...  view the full minutes text for item 27.