Agenda and minutes

Audit & Governance Committee - Tuesday, 26th October, 2021 6.30 pm

Venue: Council Chamber, 52 Derby Street, Ormskirk L39 2DF. View directions

Contact: Kirsty Breakell 

Items
No. Item

1.

APOLOGIES

Minutes:

Apologies were received from Councillor D. Daniels

2.

MEMBERSHIP OF THE COMMITTEE

To be apprised of any changes to the membership of the Committee in accordance with Council Procedure Rule 4.

Minutes:

In accordance with Council Procedure Rule 4, the Committee noted the termination of Councillors P O'Neill, J Mee and N Pryce-Roberts and the appointment of Councillors J Finch, D Westley and N Delaney, thereby giving effect to the wishes of the Committee.

 

3.

URGENT BUSINESS

Note, no other business is permitted unless, by reason of special circumstances, which shall be specified at the meeting, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency.

Minutes:

There were no urgent items of business.

4.

DECLARATIONS OF INTEREST pdf icon PDF 299 KB

If a Member requires advice on Declarations of Interest, he/she is advised to contact the Legal and Democratic Services Manager in advance of the meeting.   (For the assistance of members a checklist for use in considering their position on any particular item is included at the end of this agenda  ...  view the full agenda text for item 4.

Minutes:

There were no Declarations of Interest.

5.

MINUTES OF PREVIOUS MEETING pdf icon PDF 199 KB

To receive as a correct record, the minutes of the meeting held on 28 July 2021.

Minutes:

RESOLVED: That the minutes of the meeting held on 28 July 2021, be approved as a correct record.

6.

PUBLIC SPEAKING pdf icon PDF 243 KB

Residents of West Lancashire on giving notice, may address the meeting to make representations on any item on the agenda except where the public and press are to be excluded during consideration of the item. The deadline for submission is 5.00pm on Thursday 21 October 2021.

Additional documents:

Minutes:

There were no items under this heading.

7.

Grant Thornton progress update Report pdf icon PDF 125 KB

To consider the report from the Headof Finance,Procurement andCommercial Services.

 

Additional documents:

Minutes:

Consideration was given to the Grant Thornton Progress Update report as contained on pages 275-284 of the Book of Reports.

 

The Chairman invited Georgia Jones, Audit Manager Grant Thornton, to present the report to the Committee.

 

Comments and Questions were raised as follows:

·         All 15 Councils across Lancashire have not  ...  view the full minutes text for item 7.

8.

RISK MANAGEMENT REPORT 2021 pdf icon PDF 255 KB

To consider the report from the Headof Finance,Procurement andCommercial Services.

 

Additional documents:

Minutes:

Consideration was given to the Risk Management Framework & Corporate Risk Report as contained on pages 285-306 of the Book of Reports, which was referred by the Executive Overview & Scrutiny Committee on the 2 September 2021, for the Risk Owner of "Failure for Tawd Valley Developments to deliver the Business Plan  ...  view the full minutes text for item 8.

9.

RE-TENDER OF EXTERNAL AUDIT SUPPLIERS pdf icon PDF 365 KB

To consider the report from the Headof Finance,Procurement andCommercial Services.

Minutes:

Consideration was given to the Re-Tender of External Audit Suppliers as contained on pages 307-312 of the Book of Reports, which advised Members of the options available to the Council in securing External Audit services in the future and the need to make a decision on future payments of such  ...  view the full minutes text for item 9.

10.

Internal Audit Progress Report - Quarterly Update pdf icon PDF 216 KB

To consider the report from the Head of Finance, Procurement and Commercial Services.

 

Additional documents:

Minutes:

Consideration was given to the Internal Audit Progress Report – Quarterly Review, as contained on pages 313-326 of the Book of Reports, which advises Members of progress against the 2021/22 Internal Audit Plan.

 

The Chairman invited The Internal Audit Manager to present the report to the Committee.

 

Comments and Questions  ...  view the full minutes text for item 10.

11.

Whistleblowing Code pdf icon PDF 160 KB

To consider the report of the Legal and Democratic Services Manager & Monitoring Officer.

Additional documents:

Minutes:

Consideration was given to the Whistleblowing Report, as contained on pages 327-360 of the Book of Reports, which sought approval of the revised Whistleblowing Policy prior to public consultation, and approval of full Council.

 

The Chairman invited The Legal and Democratic Services Manager to present the report.

 

RESOLVED:     a. That  ...  view the full minutes text for item 11.

12.

RIPA pdf icon PDF 215 KB

To consider the report of the Legal and Democratic Services Manager.

Minutes:

Consideration was given to the report of the Legal and Democratic Services Manager as contained on pages 361-362 of the Book of Reports, the purpose of which was to report on the Council's use of its power under the Regulation of Investigatory Powers Act 2000 (RIPA)

 

RESOLVED:     That it be  ...  view the full minutes text for item 12.