Agenda and minutes

Audit & Governance Committee - Tuesday, 25th May, 2021 6.30 pm

Venue: Council Chamber, 52 Derby Street, Ormskirk L39 2DF. View directions

Contact: Kirsty Breakell 

Items
No. Item

1.

APOLOGIES

Minutes:

There were no apologies received.

2.

MEMBERSHIP OF THE COMMITTEE

To be apprised of any changes to the membership of the Committee in accordance with Council Procedure Rule 4.

Minutes:

In accordance with Council Procedure Rule 4, the Committee noted the termination of Councillor T Blane and the appointment of Councillor J Witter for this meeting only, thereby giving effect to the wishes of the Political Groups.

3.

URGENT BUSINESS

Note, no other business is permitted unless, by reason of special circumstances, which shall be specified at the meeting, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency.

Minutes:

There were no urgent items of business.

4.

DECLARATIONS OF INTEREST pdf icon PDF 299 KB

If a Member requires advice on Declarations of Interest, he/she is advised to contact the Legal and Democratic Services Manager in advance of the meeting.   (For the assistance of members a checklist for use in considering their position on any particular item is included at the end of this agenda  ...  view the full agenda text for item 4.

Minutes:

There were no Declarations of Interest.

5.

MINUTES OF PREVIOUS MEETING pdf icon PDF 294 KB

To receive as a correct record, the minutes of the meeting held on 26 January 2021.

Minutes:

RESOLVED: That the minutes of the meeting held on Tuesday, 26 January 2021, be approved as a correct record and signed by the Chairman.

6.

PUBLIC SPEAKING pdf icon PDF 243 KB

Residents of West Lancashire on giving notice, may address the meeting to make representations on any item on the agenda except where the public and press are to be excluded during consideration of the item.  The deadline for submission is 10.00am on Friday 21 May 2021.

Additional documents:

Minutes:

There were no items under this heading.

7.

ADDENDUM TO THE AUDIT FINDINGS REPORT pdf icon PDF 127 KB

Members to consider the report of the Head of Finance, Procurement and Commercial Services

 

Additional documents:

Minutes:

Consideration was given to the Addendum to the Audit Findings Report for West Lancashire Borough Council for the year ended 31 March 2020, produced by Grant Thornton, as contained on pages 13-22 of the Book of Reports.

 

The Chairman invited Georgia Jones, Audit Director Grant Thornton, to present the findings  ...  view the full minutes text for item 7.

8.

AUDIT PROGRESS REPORT AND SECTOR UPDATE pdf icon PDF 230 KB

Members to consider the report of the Head of Finance, Procurement and Commercial Services

 

Additional documents:

Minutes:

Consideration was given to the Audit Progress Report and Sector Update produced by Grant Thornton, as contained on pages 23-44 of the Book of Reports.

 

The Chairman invited Georgia Jones, Audit Director Grant Thornton, to present the findings to the Committee.

 

Comments and Questions were raised regarding the following:

·         Workshops  ...  view the full minutes text for item 8.

9.

INTERNAL AUDIT ANNUAL PLAN 2021-22 pdf icon PDF 127 KB

Members to consider the report of the Head of Finance, Procurement and Commercial Services

 

Additional documents:

Minutes:

Consideration was given to the Internal Audit Annual Plan 2021-22 as contained on pages 45-56 of the Book of Reports which provided Members with the background to the preparation of the 2021-22 Internal Audit Plan and was presented to Members for approval.

 

The Chairman invited the Internal Audit Manager to  ...  view the full minutes text for item 9.

10.

INTERNAL AUDIT CHARTER 2021-22 REPORT pdf icon PDF 127 KB

Members to consider the report of the Head of Finance, Procurement and Commercial Services

 

Additional documents:

Minutes:

Consideration was given to the Internal Audit Charter 2021-22 Report, as contained on pages 57-100 of the Book of Reports which presented Members with the Internal Audit Charter 2021-22 for approval.

 

The Chairman invited the Internal Audit Manager to present the findings to the Committee.

 

RESOLVED:     That the Internal Audit  ...  view the full minutes text for item 10.

11.

Internal Audit Annual Report and Opinion 2020/21 pdf icon PDF 127 KB

Members to consider the report of the Head of Finance, Procurement and Commercial Services

 

Additional documents:

Minutes:

Consideration was given to the Internal Audit Annual Report and Opinion 2020-21, as contained on pages 101-116 of the Book of Reports which presented Members with the Internal Audit Annual Report and Opinion for consideration. 

 

The Chairman invited the Internal Audit Manager to present the findings to the Committee.

 

Comments  ...  view the full minutes text for item 11.

12.

Internal Audit Progress Report 2020/21 & 2021/22 pdf icon PDF 217 KB

Members to consider the report of the Head of Finance, Procurement and Commercial Services

 

Additional documents:

Minutes:

Consideration was given to the Internal Audit Progress Report 2020/21 & 2021/22 as contained on pages 117-132 of the Book of Reports which advises Members of the progress against the 2020/21 Internal Audit Plan.  

 

The Chairman invited the Internal Audit Manager to present the findings to the Committee.

 

Comments and Questions  ...  view the full minutes text for item 12.

13.

Regulation of Investigatory Powers (RIPA) Act regular monitoring of use of powers pdf icon PDF 221 KB

Members to consider the report of the Legal and Democratic Services Manager

 

Additional documents:

Minutes:

Consideration was given to the Regulation of Investigatory Powers Act, regular monitoring of use of powers, as contained on pages 133-160 of the Book of Reports which provided Members with the background to the preparation of the 2021-22 Internal Audit Plan and was presented to Members for approval.

 

The Chairman  ...  view the full minutes text for item 13.

14.

WORK PROGRAMME pdf icon PDF 190 KB

Minutes:

Consideration was given to the report of the Committee's Work Program as set on pages 161-162 of the Book of Reports.

 

RESOLVED: That the work programme be noted.