Agenda and minutes

Audit & Governance Committee - Wednesday, 27th July, 2022 7.00 pm

Venue: Council Chamber, 52 Derby Street, Ormskirk L39 2DF. View directions

Contact: Julia Brown 

Items
No. Item

16.

APOLOGIES

Minutes:

Apologies were received on behalf of Councillor I Davis.

17.

MEMBERSHIP OF THE COMMITTEE

To be apprised of any changes to the membership of the Committee in accordance with Council Procedure Rule 4.

Minutes:

In accordance with Council Procedure Rule 4, the Committee noted the termination of Councillors J Finch and D Daniels and the appointment of Councillors A Fennell and K Juckes for this meeting only, thereby giving effect to the wishes of the Political Groups.

18.

URGENT BUSINESS

Note, no other business is permitted unless, by reason of special circumstances, which shall be specified at the meeting, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency.

Minutes:

There were no urgent items of business.

19.

DECLARATIONS OF INTEREST pdf icon PDF 299 KB

If a Member requires advice on Declarations of Interest, he/she is advised to contact the Legal and Democratic Services Manager in advance of the meeting.   (For the assistance of members a checklist for use in considering their position on any particular item is included at the end of this agenda  ...  view the full agenda text for item 19.

Minutes:

There were no declarations of interest.

20.

MINUTES OF PREVIOUS MEETING pdf icon PDF 301 KB

To receive as a correct record, the minutes of the meeting held on 31 May 2022.

Minutes:

RESOLVED: That the Minutes of the meeting held on 31 May 2022 be received as a correct record and signed by the Chairman.

 

(Note: The Chairman commented in respect of Minute 15 - Derby Street Refurbishment Audit Report will return to a future meeting of the Committee with an update  ...  view the full minutes text for item 20.

21.

PUBLIC SPEAKING pdf icon PDF 243 KB

Residents of West Lancashire on giving notice, may address the meeting to make representations on any item on the agenda except where the public and press are to be excluded during consideration of the item.  The deadline for submission is 10.00am on Friday 22 July 2022.

Additional documents:

Minutes:

There were no items under this heading.

22.

EXTERNAL AUDIT PROGRESS REPORT AND SECTOR UPDATE 2020-21 pdf icon PDF 125 KB

To consider the report of the Head of Finance, Procurement and Commercial Services.

Additional documents:

Minutes:

Consideration was given to the Grant Thornton Update Report as contained on pages 185 to 199 of the Book of Reports.

 

The Chairman invited Georgia Jones, Key Audit Partner - Grant Thornton, to present the report to the Committee.

 

Comments and questions were raised as follows:

·         Difficulties during Pandemic and  ...  view the full minutes text for item 22.

23.

INTERNAL AUDIT ANNUAL REPORT AND OPINION 2021-22 pdf icon PDF 127 KB

To consider the report of the Head of Finance, Procurement and Commercial Services.

 

Additional documents:

Minutes:

Consideration was given to the Internal Audit Activities – Progress Report as contained on pages 201 to 218 of the Book of Reports, which was to present the 2021-22 Internal Audit Annual Report and Opinion for consideration.

 

The Corporate Compliance and Governance Manager outlined the report and responded to comments  ...  view the full minutes text for item 23.

24.

INTERNAL AUDIT ACTIVITIES - PROGRESS REPORT pdf icon PDF 217 KB

To consider the report of the Head of Finance, Procurement and Commercial Services.

 

Additional documents:

Minutes:

Consideration was given to the Internal Audit Activities – Progress Report as contained on pages 219 to 229, which advised of progress against the 2022/23 Internal Audit Plan.

 

The Corporate Compliance and Governance Manager outlined the report and responded to comments and questions raised by Members:

 

·         14% of planned work  ...  view the full minutes text for item 24.

25.

Annual Report of the Senior Information Risk Owner (SIRO) - 2021/22 pdf icon PDF 235 KB

To consider the report of the Corporate Director of Transformation, Housing and Resources.

Additional documents:

Minutes:

Consideration was given to the report of the Corporate Director of Transformation, Housing and Resources as contained on pages 231 to 247 of the Book of Reports, which provided an overview of West Lancashire Borough Councils obligation in meeting statutory regulatory requirements relating to the processing of personal, confidential, or  ...  view the full minutes text for item 25.

26.

REGULATION OF INVESTIGATORY POWERS ACT - USE OF POWERS pdf icon PDF 215 KB

To consider the report of the Legal & Democratic Services Manager.

Minutes:

Consideration was given to the report of the Legal and Democratic Services Manager as contained on pages 249 to 250 of the Book of Reports, the purpose of which was to report on the Council’s use of its powers under the Regulation of Investigatory Powers Act 2000 (RIPA).

 

The Legal  ...  view the full minutes text for item 26.

27.

Annual Governance Statement 2020/21 pdf icon PDF 131 KB

To consider the report of the Head of Finance, Procurement and Commercial Services.

Additional documents:

Minutes:

Consideration was given to the annual Governance Statement 2020/21 as contained on pages 251 to 267 of the Book of Reports.

 

The Corporate Compliance and Governance Manager outlined details of the report.

 

Resolved:      That the Annual Governance Statement 2020/21, as set out in Appendix 1 to the report, be deferred  ...  view the full minutes text for item 27.

28.

WORK PROGRAMME pdf icon PDF 193 KB

To consider and note the Committee Work Programme 2022-2023.

 

Minutes:

Consideration was given to the Committee's 2022/23 Work Programme as set out on page 269 of the Book of Reports.

 

The Chairman informed that Georgia Jones, Key Audit Partner, Grant Thornton would provide a Briefing to Members on 'Value for Money' in October.  He also asked for any suggestions to  ...  view the full minutes text for item 28.