Agenda and minutes

There were no apologies for absence received.

To be apprised of any changes to the membership of the Committee in accordance with Council Procedure Rule 4.

There were no changes to Membership of the Committee.

Note:  No other business is permitted unless, by reasons of special circumstances, which shall be specified at the meeting, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency.

There were no items under this heading.

If a member requires advice on Declarations of Interest, he/she is advised to contact the Borough Solicitor in advance of the meeting.  (For the assistance of members a checklist for use in considering their position any particular item is included at the end of this agenda sheet.) 

Councillor D Evans declared a non-pecuniary interest in relation to agenda item 12 ' Chapel Gallery' as a service user.

In accordance with Overview and Scrutiny Committee Procedure Rule 16, Members must declare the existence of any Party Whip, and the nature of it, when considering any matter in the following categories:

-        The review of any decision of Cabinet or

-        The performance of any Member of the Cabinet

N.B. The Secretary of State believes whipping is incompatible with Overview and Scrutiny.

There were no declarations of party whip.

To receive as a correct record the Minutes of the meeting held on 6 December 2018.

RESOLVED: That the minutes of the meeting held on 6 December 2018 be approved as a correct record and signed by the Chairman.

Residents of West Lancashire, on giving notice, may address the meeting to make representations on any item on the agenda except where the public and press are to be excluded during consideration of the item.  The deadline for submissions is 10.00am on Friday 1 March 2019. A copy of the public speaking protocol and form to be completed is attached.

There were no items under this heading.

To consider a presentation from a representative of West Lancashire Community Safety Partnership (CSP)

The Committee received a presentation from Andrew Hill, Environmental Protection and Community Safety Manager and Cliff Owens, Community Safety Officer on behalf of the West Lancashire Community Safety Partnership (CSP), which provided the Committee with an understanding of the Community Safety Partnership Vision and an overview of crime figures was also provided.

During discussion comments and questions were raised in respect of:-

·       Crime figures

·       The Sexing Short Film launch

·       Antisocial behaviour statistics

·       Review of an Anti-Social Behaviour complaint – Community Triggers

·       Anti-Bullying programmes

·       PACT Meetings

·       Ormskirk Town Centre – Recent anti-social behaviour issues

·       Police horse presence in Ormskirk Town Centre - benefits

·       Edge Hill University CCTV

On behalf of the Committee, the Chairman thanked the Community Safety Partnership for the presentation.

RESOLVED:   A.   That the presentation be noted.

                      B.   That the Director of Leisure & Environment, on behalf of the Chairman, should write to Edge Hill University expressing the Committee's concern in relation to the quality of the CCTV provision at the entrances to the University.

                      C.   That the Director of Leisure & Environment, on behalf of the Committee, should write to Lancashire Police, requesting information in relation to the benefits of having mounted police officers on horses in Ormskirk Town Centre and any additional costs this incurs.

There are no items for consideration.

There were no items under this heading.

There are no items for consideration.

There were no items under this heading.

To consider the report of the Director of Housing and Inclusion.

Consideration was given to the report of the Director of Housing and Inclusion, as contained on pages 127 to 142 of the Book of Reports, which presented the performance monitoring data for the quarter ended 31 December 2018.

Comments and questions were raised in respect of the following:

• ICT2 'Minor Business Disruption (P3) – 99.0% (the same figure since Q2 2017/18) – The Partnership & Performance Officer gave an undertaking to provide the Committee with a breakdown of figures in respect of the ICT indicators
• WL19bii 'Direct dial calls answered within 10 seconds' – the implications arising from the transition to Skype
• WL90 '% of Contact Centre calls answered' – resource issues
• WL18 'Use of leisure and cultural facilities (swims and visits) – Collection of data in respect of Chapel Gallery available for 2019
• R1 '% of Council Tax Collected'
• WL121 'Working Days Lost Due to Sickness Absence' – Training for Managers

RESOLVED:   That the Council's performance against the indicator set for the quarter ended 31 December 2018, be noted.

To consider the report of the Deputy Director of Development and Regeneration.

Consideration was given to the report of the Director of Development and Regeneration as contained on pages 143 to 149 of the Book of Reports, which provided an update in relation to activities, programme of events and initiatives for the coming year at the Chapel Gallery.

Members were invited to a 'Tour' of the Chapel Gallery by Helen Juste, Arts Development Manager prior to the meeting of the Committee.

The Deputy Director Development and Regeneration and the Arts Development Manager updated Members in relation to the initiatives underway, including the new footfall monitoring system, which was due to be operational shortly and which will enable accurate footfall figures to be produced for future monitoring purposes.

Comments and questions were raised in respect of the following:

·       Business plan projections

·       Branding and marketing

·       Pricing for cinema packages

RESOLVED:           That Members note the current position in relation to the Chapel Gallery and support the initiatives that are underway, including the new footfall monitoring system.

To note that the recommendations contained within the final report were approved by Cabinet on 15 January 2019 and agree that the actions arising from the report be reviewed at the meeting of the Committee to be held on 11 July 2019.

The Committee was advised that the recommendations contained in the final report of the review undertaken 'Community Involvement in Service Delivery' had been approved by Cabinet on 15 January 2019.

RESOLVED:   That the update be noted and the actions arising from the final report be reviewed at the meeting of this Committee on 11 July 2019.

To consider the following items in relation to the review 'Litter Bin Policy', be undertaken by the Committee:

Consideration was given to the following 3 items in relation to the review undertaken by the Committee entitled 'Litter Bin Policy'.

To receive a presentation from the Operations Manager Street Scene.

The Committee received a presentation from Michelle Williams, Operations Manager, Street Scene, which outlined the current position in relation to litterbin policy and the different litterbin designs, including:

·       Style and size of litter bins

·       Fill level sensors

·       Compaction bins

·       Litter bin innovations

·       Standard / uniformed litter bins

·       Comparison with other Local Authorities

RESOLVED:           That the Litter Bin Design presentation be noted.

To receive a presentation from the Operations Manager Street Scene.

The Committee received a presentation from Michelle Williams, Operations Manager, Street Scene, which outlined the criteria for the situation of bins.

The Committee considered a draft Policy for the provision of Litter Bins, which was circulated.

Comments and questions were raised in respect of the following:-

·       Advertising on litterbins

·       Fill level monitoring options

·       The sale of litterbins to other stakeholders

·       On street recycling

·       Conservation areas

·       Clean and Green service launch

RESOLVED:   A.     That the presentation on the criteria for the situation of bins, be noted.

B.     That the draft policy be noted and any comments be sent to the Operation Manager, Street Scene by mid-June.

To review the project plan for the review.

The Committee considered the project plan for the review 'Litter Policy'.

RESOLVED:           That the Project Plan 'Litter Policy' be noted.

To receive feedback from the Director of Leisure and Environment in respect of an item raised by Councillor N Pryce – Roberts.

Consideration was given to an item raised by Councillor N Pryce–Roberts in respect of 'Weeds in West Lancashire' as contained on page 155 of the Book of Reports.

The Director of Leisure and Environment explained to Members the areas of responsibility for Weed Control by West Lancashire Borough Council and of Lancashire County Council and advised that any issues in relation to weeds should be reported by Members through the 'Patch Problem' system.

Comments and questions were raised in respect of the following:-

·       Winter works Programme completed by end of March 2019

·       Japanese Knot Weed

·       Grass growth on pathways

RESOLVED:           That it be noted that the specific issues raised by Councillor N Pryce–Roberts will form part of the winter work programme to be completed by the end of March 2019 and that other issues raised have been collated into an action plan with works currently progressing.

To consider the work programme of the Committee for 2019/20.

Consideration was given to the Work Programme, as contained on pages 157 to 158 of the Book of Reports.

RESOLVED:     That the future Work Programme be noted, with the inclusion of the review of the recommendations from the 'Community Involvement in Service Delivery' final report, being included on the Agenda for the July 2019 meeting.