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Agenda and minutes

Venue: Cabinet & Committee Room, 52 Derby Street, Ormskirk, L39 2DF

Contact: Julia Brown 

Items
No. Item

52.

APOLOGIES

Minutes:

Apologies were received on behalf of Councillors V Cummins and T Blane.

53.

MEMBERSHIP OF THE COMMITTEE

To be apprised of any changes to the membership of the Committee in accordance with Council Procedure Rule 4.

Minutes:

In accordance with Council Procedure Rule 4, Members noted the termination of Membership of the Committee of Councillors S Currie, G Hodson and A Sutton and the appointment of J Witter, C Dereli and J Mee for this meeting only, thereby giving effect to the wishes of the Political Groups.

54.

URGENT BUSINESS, IF ANY, INTRODUCED BY THE CHAIRMAN

Note:  No other business is permitted unless, by reasons of special circumstances, which shall be specified at the meeting, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency.

Minutes:

There were no urgent items of business.

55.

DECLARATIONS OF INTEREST pdf icon PDF 299 KB

If a member requires advice on Declarations of Interest, he/she is advised to contact the Legal and Democratic Services Manager in advance of the meeting.  (For the assistance of members a checklist for use in considering their position any particular item is included at the end of this agenda sheet.) 

Minutes:

Councillor C Coughlan declared a non-pecuniary interest in relation to Agenda Item 10 – Financial Inclusion Strategy Review in respect of his employment in the Children and Family Wellbeing Service, Lancashire County Council.

56.

DECLARATIONS OF A PARTY WHIP

In accordance with Overview and Scrutiny Committee Procedure Rule 16, Members must declare the existence of any Party Whip, and the nature of it, when considering any matter in the following categories:

 

-        The review of any decision of Cabinet or

-        The performance of any Member of the Cabinet

 

N.B. The Secretary of State believes whipping is incompatible with Overview and Scrutiny.

Minutes:

There were no declarations of Party Whip.

57.

MINUTES pdf icon PDF 314 KB

To receive as a correct record the Minutes of the meeting held on 5 December 2019.

Minutes:

RESOLVED: That the Minutes of the meeting held on 5 December 2019 be approved as a correct record and signed by the Chairman.

58.

PUBLIC SPEAKING pdf icon PDF 181 KB

Residents of West Lancashire, on giving notice, may address the meeting to make representations on any item on the agenda except where the public and press are to be excluded during consideration of the item.  The deadline for submissions is 10.00am on Friday 28 February 2020. A copy of the public speaking protocol and form to be completed is attached.

Additional documents:

Minutes:

There were no items under this heading.

59.

CRIME AND DISORDER SCRUTINY pdf icon PDF 720 KB

To consider a presentation from a representative of West Lancashire Community Safety Partnership (CSP).

Minutes:

A presentation was received from the Environmental Health Manager on behalf of the West Lancashire Community Safety Partnership (CSP).  The presentation was supported by a series of slides, the aim of which was to provide the Committee with an understanding of:

 

  • What the Community Safety Partnership is
  • The CSP Vision
  • How it operates
  • How it is funded
  • What it delivers

·         A summary of local crime figures

·         Work undertaken through multi-agency–Six Statutory Responsible Authorities / Contributions from other Partner Agencies

·         Develop & deliver innovative Projects linked to CSP and PCC priorities

·         Financial Summary / Successful Bids

·         Domestic Abuse Funding / Safe Teens Project

·         Projects delivered:

·         Bright Sparx

·         Welcome Week

·         Community Action Days

·         Street Games

·         County Lines Plays

·         Knife Crime Plays

 

On behalf of the Committee, the Chairman thanked the Environmental Health Manager for the presentation.

 

RESOLVED:  That the presentation be noted.

60.

QUARTERLY PERFORMANCE INDICATORS Q3 2019-2020 pdf icon PDF 220 KB

To consider the report of the Corporate Director of Transformation & Resources.

 

Additional documents:

Minutes:

Consideration was given to the report of the Corporate Director of Transformation and Resources as contained on pages 257 to 270 of the Book of Reports, which presented performance monitoring data for the quarter ended 31 December 2019.

 

The Partnership and Performance Officer provided an update and provided clarification on the points raised in respect of the following performance indicators;

 

·         ES18 No of Flytip incidents reported

·         BV8 % Invoices paid on time

·         WL132 FTE working days lost due to sickness absence per average FTE

·         WL108 Average answered waiting time for callers to the Contact Centre

·         WL90 % of Contact Centre calls answered

·         HS1 % Housing repairs completed in timescale

·         WL131 No. Social Media followers (WLBC FB, Twitter)

·         ES14,15,16,17 Average of missed bins per fortnight

·         ES01 No. grass cuts undertaken on the highway between April - October

 

The Corporate Director Transformation and Resources responded to a question in respect the measurement of climate change and the Carbon Reduction Strategy.

 

RESOLVED: That the Council's performance against the indicator set for the quarter ended 31 December 2019 be noted.

 

61.

FINANCIAL INCLUSION STRATEGY REVIEW

To consider the following items in relation to the review 'Financial Inclusion Strategy', be undertaken by the Committee:

 

Minutes:

Consideration was given to the following 2 items in relation to the review undertaken by the Committee entitled 'Financial Inclusion Strategy Review'.

 

62.

Financial Inclusion Review - Key Priorities / Actions pdf icon PDF 99 KB

To receive a Presentation from the Financial and Inclusion Team Leader.

Minutes:

The Financial Inclusion Team Leader provided the Committee with a presentation outlining the Key Priorities and possible activities to support these.

 

In discussion, comments and questions were raised in respect of the following:

 

·         Type of advice given by CA//WLBC

·         Location of CA

·         Sharing of Strategies with other Partner Agencies

·         Rental costs – prevention of exploitation

·         Financial savings / costs of MA Post

 

The Chairman thanked the Financial Inclusion Team Leader for the presentation.

 

RESOLVED: A.        That the presentation be noted.

 

B.        That the Committee be provided with a report for consideration, detailing the financial information / rationale and parameters of the Financial Inclusion Team for the past two years and next two years

 

C.        That a future 'Scrutiny in a Day' event be arranged with Members and Key Stakeholders / Organisations, with a further 'follow up' event to be held in order to focus on the Key Priorities and Actions of the 'Financial Inclusion Strategy' Review.

 

D.        That an e-mail be sent to all Members requesting details of Organisations that they would like to be involved in the 'Financial Inclusion Strategy' Review and that may also wish to attend a future 'Scrutiny in a Day' event(s).

63.

Project Plan - Financial Inclusion Review pdf icon PDF 228 KB

To agree and review the Project Plan for the review.

Minutes:

The Project Plan as circulated and contained on pages 271 to 275 of the Book of Reports was considered by the Committee.

 

RESOLVED              That the Project Plan be approved

 

64.

PUBLIC SPEAKING PROTOCOL - REVIEW

To note the decision of Council held on 26 February 2020.

 

Minutes:

Members were asked to note the decision of Council held on 26 February 2020 as detailed below:

 

A.        That the number of requests to speak, listed in paragraph 5 of the report, under the current 'Public Speaking – Protocol' for meetings of Cabinet, Overview & Scrutiny Committees, Audit & Governance Committee and Standards Committee (Constitution 14.1 – the "Protocol"), be noted.

 

B.        That the following recommendations of the Corporate and Environment Overview & Scrutiny Committee, set out in paragraph 5 below, suggesting revisions to the 'Protocol' attached at Appendix 1 to the report, be considered:

 

1)    Include reference to Parish Councils

 

2)    Provide for a resident to be represented by a Borough Councillor (without the need for that resident to attend). 

The Councillor should not be a member of the body considering that item.

 

3)    Provide for written representations to be considered without the need for the resident to attend

 

RESOLVED: That the decision of Council held on 26 February 2020 in respect of the Public Speaking Protocol – Review be noted.

65.

ITEMS FROM THE MEMBERS' UPDATED INCLUDED ON THE AGENDA AT THE REQUEST OF A MEMBER

There are no items under this heading.

Minutes:

There were no items under this heading.

66.

MEMBERS ITEMS / CCfA (COUNCILLOR CALL FOR ACTION)

There are no items under this heading.

Minutes:

There were no items under this heading.

67.

WORK PROGRAMME OF THE COMMITTEE pdf icon PDF 192 KB

To consider the Work Programme of the Committee for 2020.

 

 

Minutes:

RESOLVED: That the 2020 Work Programme of the Committee be noted.