Agenda and minutes

There were no apologies for absence.

If, by virtue of the date by which a decision must be taken, it has not been possible to follow Rule 15 (i.e. a matter which is likely to be the subject of a key decision has not been included on the Forward Plan) then the decision may still be taken if:

a)    The Chief Operating Officer, on behalf of the Leader, obtains the agreement of the Chairman of the Executive Overview and Scrutiny Committee that the making of the decision cannot be reasonably deferred,

b)    The Chief Operating Officer, on behalf of the Leader, makes available on the Council’s website and at the offices of the Council, a notice setting out the reasons that the decision is urgent and cannot reasonably be deferred.

There were no items of special urgency.

Residents of West Lancashire, on giving notice, may address the meeting to make representations on any item on the agenda except where the public and press are to be excluded during consideration of the item.  The deadline for submissions is 10.00am Friday 4 September 2020.

There were no items under this heading.

If a member requires advice on Declarations of Interest, he/she is advised to contact the Legal & Democratic Services Manager in advance of the meeting.  (For the assistance of members a checklist for use in considering their position on any particular item is included at the end of this agenda sheet.)

Councillor I Moran declared a non-pecuniary interest in agenda items 6a Adoption of the West Lancashire Statement of Community Involvement 2020 and 6b CIL Funding Programme 2021/22, as a Parish Councillor as did Councillor Y Gagen as an employee of Lancashire County Council.

To receive as a correct record, the minutes of the Extraordinary meeting of Cabinet held on Wednesday 22 July 2020.

RESOLVED:   That the minutes of the Extraordinary meeting of Cabinet held on Wednesday 22 July 2020 be received as a correct record and signed by the Leader.

Consideration was given to reports relating to the following matters requiring decisions and contained on pages 103 to 392 of the Book of Reports:

(Relevant Portfolio Holder: Councillor D Evans)

Cabinet considered the report of the Corporate Director of Place and Community, which sought approval for the adoption of the West Lancashire Statement of Community Involvement 2020 ('SCI') and the Addendum to the West Lancashire SCI 2020.

In reaching the decision below, Cabinet considered the details as set out in the report before it and the reasons contained therein.

RESOLVED:   A.      That, following consideration of the Consultation Report at Appendix B to the report and the Adoption Statement at Appendix C, the West Lancashire Statement of Community Involvement 2020 (‘SCI’) and its Addendum at Appendix A, be adopted subject to any amendments made by the Corporate Director of Place and Community, in consultation with the Portfolio Holder (and with the tracked changes accepted), following consideration of the West Lancashire SCI 2020 and its Addendum by Planning Committee, as per resolution B. below.

B.      That the Corporate Director of Place and Community be authorised, in consultation with the Portfolio Holder, to make any necessary amendments to the West Lancashire SCI 2020 and its Addendum in the light of agreed comments from Planning Committee, before the document is published.

(Relevant Portfolio Holder: Councillor D Evans)

Consideration was given to the report of the Corporate Director of Place & Community and the additional information circulated, which sought authority to publicly consult on the draft CIL Funding Programme for 2021/22, including options regarding which infrastructure projects might be prioritised to receive CIL funding in 2021/22.

In reaching the decision below, Cabinet considered the details as set out in the report before it, the additional information circulated and the reasons contained therein.

RESOLVED:   A.      That the public consultation on a Draft CIL funding programme for 2021/22 be approved, and that the shortlist of infrastructure projects identified at paragraph 4.5 and 4.6 of the report be included in that consultation.

B.      That the public consultation on the spending of Neighbourhood CIL monies in Ormskirk be approved, and that the shortlist identified at paragraph 4.3 of the report be included in that consultation.

(Relevant Portfolio Holder: Councillor A Yates)

Consideration was given to the report of the Head of Finance, Procurement and Commercial Services, which set out details on the Key Risks facing the Council and how they are being managed.

In reaching the decision below, Cabinet considered the details as set out in the report before it and the reasons contained therein.

RESOLVED:   A.      That the progress made in relation to the management of the risks shown in the Key Risks Register (Appendix A) be noted and endorsed

B.      That this report and future Risk Management reports be referred to the Executive Overview & Scrutiny Committee.

(Relevant Portfolio Holder: Councillor A Yates)

Consideration was given to the report of the Corporate Director of Transformation and Resources, which detailed the results of the draft Council Plan consultation and sought approval of the proposed amendments to the draft Council Plan and adopt the document attached at Appendix A to the report, as the “Council Plan 2020/21 – 2022/23".

In reaching the decision below, Cabinet considered the details as set out in the report before it and the reasons contained therein.

RESOLVED:   A.      That the results of the consultation and responses set out at Appendix B be noted.

B.      That the revised Council Plan 2020/21 – 2022/23, attached at Appendix A to the report, be approved to take forward to Council for adoption.

C.      That Call In is not appropriate for this item as the report is being submitted to the next meeting of the Executive Overview and Scrutiny Committee on 24 September  2020.

(Relevant Portfolio Holder: Councillor A Yates)

Consideration was given to the report of the Corporate Director of Transformation and Resources, which presented the performance monitoring data for the quarter ended 30 June 2020.

In reaching the decision below, Cabinet considered the details as set out in the report before it and the reasons contained therein.

RESOLVED:   A.      That the Council’s performance against the indicator set for the quarter ended 30 June 2020 be noted.

B.      That the revised targets, outlined in paragraph 4.6 of the report and Appendix A, be approved.

C.      That the call-in procedure is not appropriate for this item as the report will be submitted to the meeting of the Corporate & Environmental Overview & Scrutiny Committee on 17 September 2020.

(Relevant Portfolio Holder: Councillor D Evans)

Consideration was given to the report of the Corporate Director of Place and Community, which sought authority to spend Section 106 funds on the next phase of the Edge Hill Cycle Link.

In reaching the decision below, Cabinet considered the details as set out in the report before it and the reasons contained therein.

RESOLVED:   That the use of £103,860 of S106 monies from planning permission 2009/1052/FUL on the improved provision for cycling and walking access between Ormskirk town centre and Edge Hill University on Ruff Lane and St Helens Road and the junction of these roads with Park Road as outlined in the report, be approved.

(Relevant Portfolio Holder: Councillor D Evans)

Consideration was given to the report of the Corporate Director of Place and Community, which sought approval to re-commence charging on Pay & Display Car Parks in Ormskirk and to implement a reduced Ormskirk Market capacity (compared to pre-COVID expectations) for a temporary period until 31^st March 2021 or the end of social distancing restrictions due to COVID-19 (whichever occurs first).

In reaching the decision below, Cabinet considered the details as set out in the report before it and the reasons contained therein.

RESOLVED:   A.      That a reduced capacity, and therefore income, for Ormskirk Market of 95 stall pitches be approved until 31^st March 2021 or the end of social distancing restrictions due to COVID-19 (whichever occurs first), as per the layout provided at Appendix A to the report.

B.      That it be agreed to re-commence charging on Pay & Display Car Parks in Ormskirk from 5^th October 2020.