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Agenda and minutes

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Items
No. Item

36.

Apologies

Minutes:

There were no apologies for absence received.

 

The Cabinet held a minute silence to pay tribute to those who have lost their lives serving their country in the armed forces.

 

37.

Declarations of Interest pdf icon PDF 299 KB

If a member requires advice on Declarations of Interest, he/she is advised to contact the Legal & Democratic Services Manager in advance of the meeting.  (For the assistance of members a checklist for use in considering their position on any particular item is included at the end of this agenda sheet.)

Minutes:

The following declarations of interest were received:

 

1.      Councillor Gagen declared a non-pecuniary interest in agenda items 8a Shared Service Review and 8b LCC Public Realm Agreement 2021-2024 as an employee of Lancashire County Council and did not enter into detailed discussions which affected LCC.

 

2.      Councillor J Wilkie (Tenant of a Council house) declared a disclosable pecuniary interest in relation to item 6e Housing Revenue Account Revenue & Capital Mid Year Review’ for the reasons indicated but was entitled to speak and vote by virtue of an exemption (nothing in this report relates particularly to her interest arising from the tenancy).

 

3.      Councillor K Wilkie declared non-pecuniary interest in relation to item 6e Housing Revenue Account Revenue & Capital Mid Year Review as he has a connected person who is a tenant of rented Council accommodation. Insofar as that interest becomes a pecuniary interest (as it could affect the financial position of their relative and a member of the public with knowledge of the relevant facts would reasonably regard this as so significant that it is likely to prejudice their judgement of the public interest) it was considered that he was entitled to speak and vote by virtue of an exemption as nothing in the report relates particularly to the relevant tenancy or lease.

38.

PUBLIC SPEAKING pdf icon PDF 243 KB

Residents of West Lancashire, on giving notice, may address the meeting to make representations on any item on the agenda except where the public and press are to be excluded during consideration of the item.  The deadline for submissions is 10.00am Friday 6 November 2020.

Additional documents:

Minutes:

There were no items under this heading.

39.

Special Urgency (Rule 16 Access to information procedure rules)/Urgent Business

If, by virtue of the date by which a decision must be taken, it has not been possible to follow Rule 15 (i.e. a matter which is likely to be the subject of a key decision has not been included on the Forward Plan) then the decision may still be taken if:

 

a)    The Chief Operating Officer, on behalf of the Leader, obtains the agreement of the Chairman of the Executive Overview and Scrutiny Committee that the making of the decision cannot be reasonably deferred,

b)    The Chief Operating Officer, on behalf of the Leader, makes available on the Council’s website and at the offices of the Council, a notice setting out the reasons that the decision is urgent and cannot reasonably be deferred.

Minutes:

There were no items under this heading.

40.

Minutes pdf icon PDF 184 KB

To receive as a correct record, the minutes of the meeting of the Extraordinary Cabinet held on Tuesday 13 October 2020.

Minutes:

RESOLVED:     That the minutes of the Cabinet meeting held on 13 October 2020 be received as a correct record and signed by the Leader.

41.

MATTERS REQUIRING DECISIONS

Minutes:

Consideration was given to the following reports, as contained on pages 469 to 726 of the Book of Reports.

42.

Climate Change Strategy and Action Plan 2030 pdf icon PDF 194 KB

(Relevant Portfolio Holder: Councillor J Wilkie)

 

Additional documents:

Minutes:

Consideration was given to the report of the Corporate Director of Place & Community, which presented and sought comments on the draft Climate Change Strategy and Action Plan (CCS&AP) 2030, intended to assist in the delivery of the Councils aspiration to be carbon neutral by 2030 and progress towards a low carbon West Lancashire.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and the reasons contained therein.

 

RESOLVED:     A.    That the Climate Change Strategy and Action Plan (CCS&AP) 2030, attached at Appendix 2 to the report, be approved and formally adopted.

 

B.    That it is recognised that this is intended to be a continually evolving document and delegated authority be given to the Corporate Director of Place and Community, in consultation with relevant Portfolio Holders, to update as required.

 

C.   That delegated authority shall be limited to changes that do not have any direct impact on allocated budgets approved to deliver any part of the CCS&AP 2030.

 

D.   That the comments of the Executive Overview & Scrutiny Committee, attached at Appendix 3 to the report be noted.

 

43.

CIL Funding Programme 2021/22 pdf icon PDF 371 KB

(Relevant Portfolio Holder: Councillor D Evans)

Additional documents:

Minutes:

Consideration was given to the report of the Corporate Director of Place & Community, which provided the results of the consultation on the draft CIL Funding Programme for 2021/22, and proposed final recommendations for the CIL Funding Programme in 2021/22.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and the reasons contained therein.

 

RESOLVED:   A.   That the consultation feedback report, provided at Appendix A, be noted.

 

B.   That CIL monies be allocated to the delivery of the following projects in 2021/22:

 

·         £40,000 – Cheshire Lines improvements

·         £30,000 – Long Heyes play area

·         £50,000 – Clough Valleys improvements

·         £19,000 – Helmsdale play area

·         £31,555 – Dial-a-ride transport service

 

C.   That Ormskirk Neighbourhood CIL monies be allocated to the delivery of the following projects in 2021/22:

 

·         £58,000 – West End playing field

·         £10,000 – Halsall lane play area

 

D.   That previously saved CIL monies be allocated to the delivery of the following project in 2021/22:

 

·         £385,000 – Parbold-Appley Bridge towpath improvements

 

 

E.   That £50,000 be allocated from Reserves towards a fund for feasibility and design work on potential infrastructure projects in order to increase the number of deliverable and "shovel-ready" projects that are ready to bring forward in the borough through CIL Funding Programmes in future years.

 

44.

Infrastructure Funding Statement 2020 pdf icon PDF 325 KB

(Relevant Portfolio Holder: Councillor D Evans)

Additional documents:

Minutes:

Consideration was given to the report of the Corporate Director of Place & Community, which introduced the first CIL Infrastructure Funding Statement (IFS) and sought approval to publish the report. 

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and the reasons contained therein.

 

RESOLVED:   A.   That the content of the Infrastructure Funding Statement be noted and published on the Council website.

 

B.   That delegated authority be given to the Corporate Director of Place and Community to make any amendments to the Infrastructure Funding Statement, prior to its publication, to reflect the decision of Cabinet regarding the CIL Funding Programme for 2021/22, and any other non-material amendments required.

 

45.

Affordable Housing Capital Budget pdf icon PDF 61 KB

(Relevant Portfolio Holder: Councillor J Wilkie)

Minutes:

Consideration was given to the report of the Corporate Director of Place & Community, which sought agreement to end the current Regenda Partnership and sought approval to use the remainder of the linked Affordable Housing Capital Budget to support Council development of affordable housing.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and the reasons contained therein.

 

RESOLVED:     A.      That the ending of the Regenda Partnership be endorsed and the remaining Affordable Housing Capital Budget being used directly by the Council to develop affordable housing through its Development Company, Tawd Valley Developments.

46.

HRA Revenue & Capital Mid Year review pdf icon PDF 321 KB

(Relevant Portfolio Holder: Councillor J Wilkie)

Additional documents:

Minutes:

Consideration was given to the revised report of the Corporate Director of Place & Community, which provided a summary of the Housing Revenue Account (HRA) and Housing capital programme positions for the 2020/21 financial year.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and the reasons contained therein.

 

RESOLVED:   A.   That the 2020/21 HRA and Housing capital programme positions be noted.

 

B.   That the proposed budget adjustments identified in Appendix 2 of the revised report, be endorsed for consideration by Council.

 

C.   That call in is not appropriate for this item as the report is being submitted to the next meeting of the Executive Overview and Scrutiny Committee on 26 November 2020.

 

47.

EXCLUSION OF PRESS AND PUBLIC

It is recommended that members of the press and public be excluded from the meeting during consideration of the following items of business in accordance with Section 100A(4) of the Local Government Act 1972 on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 (financial/business affairs) of Part 1 of Schedule 12A to the Act and as, in all the circumstances of the case the public interest in maintaining the exemption under Schedule 12A outweighs the public interest in disclosing the information.

 

(Note: No representations have been received about why the meeting should be open to the public during consideration of the following items of business).

 

Minutes:

RESOLVED:     That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 (financial/business affairs) of Part 1 of Schedule 12A of that Act and as, in all the circumstances of the case, the public interest in maintaining the exemption under Schedule 12A outweighs the public interest in disclosing the information.

 

(Note: No representations had been received in relation to the following item being considered in private)

 

48.

MATTERS REQUIRING DECISIONS

Minutes:

Consideration was given to report relating to the following matters requiring decisions and contained on pages 727 to 750 of the Book of Reports.

 

49.

Shared Service Review

(Relevant Portfolio Holder: Councillor A Yates)

Minutes:

Consideration was given to the report of the Corporate Director of Transformation & Resources, which provided an update on the proposals outlined in the report presented 21st November 2019 regarding Payroll, Revenues and Benefits and ICT provision and sought approval for the recommendations outlined in paragraph 2 of the report.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and the reasons contained therein.

 

RESOLVED:     A.      That the proposal to return Revenues and Benefits to an in-house service be approved.

 

B.      That the proposal to enter into a 3 year contract for payroll to be provided by Lancashire County Council be approved.

 

C.      That the proposal for a shared IT provision with Lancashire County Council, on a collaboration arrangement, be approved, as outlined in section 8 of the report.

 

D.      That the Corporate Director of Transformation & Resources be given delegated authority, in consultation with the relevant Portfolio Holder, to undertake any actions required to progress the proposals outlined above.

 

50.

LCC Public Realm Agreement 2021-2024

(Relevant Portfolio Holder: Councillor K Wilkie)

Minutes:

Consideration was given to the report of the Corporate Director of Place & Community, which outlined the outcome of negotiations with LCC in respect of the future arrangement for the delivery of the public realm works within West Lancashire Borough.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and the reasons contained therein.

 

RESOLVED:   A.   That the Corporate Director of Place & Community in consultation with the Portfolio Holder for Street Scene, be authorised to enter into a further 3 year Partnership Agreement with Lancashire County Council for the delivery of Public Realm Works, subject to the cost of said works being contained within the available funding allocation.

 

B.   That call in is not appropriate for this item as this matter is one where urgent action is required in order to allow sufficient time to notify Lancashire county Council of the decision and put in place appropriate staffing and contract arrangements in preparation for Contract commencing in April 2021.