West Lancs logo

Agenda and minutes

Venue: Skype. View directions

Contact: Jacky Denning 

Media

Items
No. Item

51.

Apologies

Minutes:

There were no apologies for absence.

52.

Special Urgency (Rule 16 Access to information procedure rules)/Urgent Business

If, by virtue of the date by which a decision must be taken, it has not been possible to follow Rule 15 (i.e. a matter which is likely to be the subject of a key decision has not been included on the Forward Plan) then the decision may still be taken if:

 

a)    The Chief Operating Officer, on behalf of the Leader, obtains the agreement of the Chairman of the Executive Overview and Scrutiny Committee that the making of the decision cannot be reasonably deferred,

b)    The Chief Operating Officer, on behalf of the Leader, makes available on the Council’s website and at the offices of the Council, a notice setting out the reasons that the decision is urgent and cannot reasonably be deferred.

Minutes:

There were no items of special urgency.

53.

PUBLIC SPEAKING pdf icon PDF 243 KB

Residents of West Lancashire, on giving notice, may address the meeting to make representations on any item on the agenda except where the public and press are to be excluded during consideration of the item.  The deadline for submissions is 10.00am Friday 8 January 2021.

Additional documents:

Minutes:

There were no items under this heading.

54.

Declarations of Interest pdf icon PDF 299 KB

If a member requires advice on Declarations of Interest, he/she is advised to contact the Legal & Democratic Services Manager in advance of the meeting.  (For the assistance of members a checklist for use in considering their position on any particular item is included at the end of this agenda sheet.)

Minutes:

The following declarations of interest were received:

 

1.    Councillor Gagen declared a non-pecuniary interest in agenda items relating to Lancashire County Council (LCC) as an employee of Lancashire County Council and did not enter into detailed discussions which affected LCC.

 

2.    Councillor J Wilkie (Tenant of a Council house) declared a disclosable pecuniary interest in relation to item 7c 'Housing Account - Revenue and Capital Budget Setting’ for the reasons indicated but was entitled to speak and vote by virtue of an exemption (nothing in this report relates particularly to her interest arising from the tenancy).

 

3.    Councillor K Wilkie declared non-pecuniary interest in relation to item 7c 'Housing Account - Revenue and Capital Budget Setting' as he has a connected person who is a tenant of rented Council accommodation. Insofar as that interest becomes a pecuniary interest (as it could affect the financial position of their relative and a member of the public with knowledge of the relevant facts would reasonably regard this as so significant that it is likely to prejudice their judgement of the public interest) it was considered that he was entitled to speak and vote by virtue of an exemption as nothing in the report relates particularly to the relevant tenancy or lease.

 

55.

MINUTES pdf icon PDF 313 KB

To receive as a correct record, the minutes of the meeting of Cabinet held on 10 November 2020.

Minutes:

RESOLVED:   That the minutes of the Cabinet meeting held on 10 November 2020 be received as a correct record and signed by the Leader.

56.

Confirmation of Procedural Matters: Flooding & Drainage Cabinet Working Group Terms of Reference

To note that the Leader has agreed to revise the terms of reference for the Flooding and Drainage Cabinet Working Group as requested at its meeting held on 2 December 2020, as follows:

 

Functions

 

(a)  To consider how a wider, more co-ordinate approach to managing flooding and drainage across the whole Borough could be achieved.

 

(b)  To liaise with the Environment Agency, Lancashire County Council as the Lead Local Flood Authority, United Utilities, neighbouring Local Authorities, and any other relevant bodies on the issues of flooding and drainage.

 

(c)  To investigate any opportunities for relevant funding from appropriate bodies.

 

(d)  To give consideration to all the issues and options associated with the establishment of an internal drainage board.

 

(e)  To report back to the relevant Portfolio Holder and Cabinet and, where appropriate future meetings of Full Council with its findings and recommendations.

 

Minutes:

RESOLVED:     That it be noted that the Leader has agreed to revise the terms of reference for the Flooding and Drainage Cabinet Working Group as requested at its meeting held on 2 December 2020, as follows:

 

Functions

 

(a)     To consider how a wider, more co-ordinate approach to managing flooding and drainage across the whole Borough could be achieved.

 

(b)     To liaise with the Environment Agency, Lancashire County Council as the Lead Local Flood Authority, United Utilities, neighbouring Local Authorities, and any other relevant bodies on the issues of flooding and drainage.

 

(c)     To investigate any opportunities for relevant funding from appropriate bodies.

 

(d)     To give consideration to all the issues and options associated with the establishment of an internal drainage board.

 

(e)     To report back to the relevant Portfolio Holder and Cabinet and, where appropriate future meetings of Full Council with its findings and recommendations.

 

57.

MATTERS REQUIRING DECISIONS

Minutes:

Consideration was given to report relating to the following matters requiring decisions and contained on pages 775 to 902 of the Book of Reports.

58.

DRAFT REVENUE BUDGET 2021-22 pdf icon PDF 238 KB

(Relevant Portfolio Holder: Councillor A Yates)

Minutes:

Consideration was given to the report of the Head of Finance, Procurement & Property, which provided a summary of the General Revenue Account budget position for the next financial year, 2021/22.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and the reasons contained therein.

 

RESOLVED:   A.   That the financial position for 2021-22 and later years be noted, and consideration given to how a balanced budget can be achieved.

 

B.   That the Portfolio Holder for Resources and Transformation is given delegated authority to submit firm proposals to Council on 24th February 2021 to enable the budget to be set.

 

C.   That call in is not appropriate for this item as it is to be submitted to the next meeting of the Executive Overview and Scrutiny Committee on 28th January 2021.

 

59.

Draft Medium Term Capital Programme pdf icon PDF 260 KB

(Relevant Portfolio Holder: Councillor A Yates)

Minutes:

Consideration was given to the report of the Head of Finance, Procurement and Commercial Services, which set out details on the GRA medium term capital programme position for the next 3 years.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and the reasons contained therein.

 

RESOLVED:   A.   That the medium term financial position be noted, and consideration given to how a balanced capital programme can be achieved.

 

B.   That the Portfolio Holder for Resources and Transformation be given delegated authority to submit firm proposals to Council on 24 February 2021 to enable the capital programme to be set.

 

C.   That call in is not appropriate for this item as it is to be submitted to the Executive Overview and Scrutiny Committee on 28 January 2021.

 

60.

HOUSING ACCOUNT - REVENUE AND CAPITAL BUDGET SETTING pdf icon PDF 322 KB

(Relevant Portfolio Holder: Councillor J Wilkie)

Minutes:

Consideration was given to the report of the Head of Finance, Procurement and Commercial Services, which provided a summary of the Housing Account’s financial position.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and the reasons contained therein.

 

RESOLVED:   A.   That the financial position be noted and consideration be given to the budget matters set out in the report.

 

B.   That the use of the Director of Place & Community's delegated authority, in consultation with the Landlord Services Portfolio Holder, in relation to rent and service charge changes be noted and endorsed.

 

C.   That the report be used for consultation purposes prior to the Council considering this matter in February 2021.

 

D.   That the Housing and Landlord Services Portfolio Holder be given delegated authority to submit firm proposals to Council on 24 February 2021 to enable the budget to be set.

 

E.   That call in is not appropriate for this item as it is to be submitted to the next meeting of the Executive Overview and Scrutiny Committee on 28 January 2021.

 

                   

61.

Liverpool City Region Spatial Development Strategy - SECOND ROUND OF CONSULTATION pdf icon PDF 253 KB

(Relevant Portfolio Holder: Councillor D Evans)

Additional documents:

Minutes:

Consideration was given to the report of the Corporate Director of Place & Community, which sought approval of the proposed West Lancashire Borough Council response to the consultation on the Liverpool City Region Spatial Development Strategy draft vision and objectives, and suggested policy approaches.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and the reasons contained therein.

 

RESOLVED:   That the comments at Appendix A to the report, be approved for submission to the Liverpool City Region Combined Authority as West Lancashire Borough Council's consultation response on the emerging Spatial Development Strategy.

 

62.

Use of S106 Funds on Ormskirk Cycle and pedestrian improvements pdf icon PDF 39 KB

(Relevant Portfolio Holder: Councillor D Evans)

Additional documents:

Minutes:

Consideration was given to the report of the Corporate Director of Place & Community, which sought authorisation to spend Section 106 funds on cycle and pedestrian improvements in Ormskirk.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and the reasons contained therein.

 

RESOLVED:     That the use of £95,000 of S106 monies from planning permission 2012/0887/FUL (1 Hattersley Way, Ormskirk) to provide cycling and pedestrian improvements in Ormskirk town centre as outlined in the report be approved.

 

63.

Ormskirk Eastern Gateway proposals and use of S106 monies on the Edge Hill Cycle Link pdf icon PDF 298 KB

(Relevant Portfolio Holder: Councillor D Evans)

Additional documents:

Minutes:

Consideration was given to the report of the Corporate Director of Place & Community, which proposed that the plans prepared for the Ormskirk Eastern Gateway in partnership with Lancashire County Council be subject to public engagement, and sought authority to spend S106 monies from development at Edge Hill University on the delivery of the Edge Hill Cycle Link as part of the Ormskirk Eastern Gateway project.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and the reasons contained therein.

 

RESOLVED:   A.   That the proposals for the Ormskirk Eastern Gateway set out within the report be publicly consulted upon, jointly with Lancashire County Council.

 

B.   That the use of £276,480 of S106 monies from planning permission 2011/1079/FUL be approved for the improved provision for cycling and walking access between Ormskirk town centre and Edge Hill University as part of the Ormskirk Eastern Gateway proposals.

 

C.   That it be noted that the proposals set out in the report would involve the commitment of the Council's £185,000 of Capital Funding allocated to the Moor Street public realm improvements and £565,000 of Heritage Action Zone funding to the Ormskirk Eastern Gateway, together with £1.25m of Lancashire County Council LTP3 funding.

 

D.   That the report be barred to call-in because a separate report will be taken to Executive Overview & Scrutiny Committee on 28th January 2021 to seek their views on the proposals.

 

64.

Electric Vehicle Charge Point Provisions pdf icon PDF 259 KB

(Relevant Portfolio Holder: Councillor J. Wilkie and Councillor D. Evans)

Minutes:

Consideration was given to the report of the Corporate Director of Place & Community, which sought approval to deliver 32 new electric vehicle charge points (EVCPs) in Ormskirk and Skelmersdale, utilising funding from the Office for Low Emission Vehicles (OLEV) and working in partnership with an electric vehicle charge point provider, BP Chargemaster Ltd.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and the reasons contained therein.

 

RESOLVED:   A.   That a bid to the On-Street Residential Charge Point Scheme (ORCS) be submitted to OLEV, to secure funding for Electric Vehicle Charge Point (EVCP) provisions in West Lancashire.

 

B.   That, if successful in the OLEV application, the Council work in partnership with BP Chargemaster Ltd to install 16 dual charge points at four selected sites, prior to the 31st March 2021 deadline.

65.

Final Report of Corporate & Environmental Overview & Scrutiny Committee-Financial Inclusion Strategy Review pdf icon PDF 307 KB

(Relevant Portfolio Holders: Councillors J Wilkie and A Yates)

Additional documents:

Minutes:

Consideration was given to the joint report of the Corporate Director of Transformation & Resources and the Corporate Director of Place & Community, which set out the final report of the Corporate & Environmental Overview & Scrutiny Committee's on a review undertaken on the Financial Inclusion Strategy, attached at Appendix A, together with the Financial Inclusion Strategy 2021 – 2024 attached at Appendix 1.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and the reasons contained therein.

 

RESOLVED:   That the final report of the Corporate & Environmental Overview & Scrutiny Committee, on the review undertaken on the Financial Inclusion Strategy and the recommendations contained therein, attached as Appendix A to the report, together with the Financial Inclusion Strategy 2021 – 2024, attached at Appendix 1, be approved.

 

66.

QUARTERLY PERFORMANCE INDICATORS (Q2 2020/21) pdf icon PDF 584 KB

(Relevant Portfolio Holder: Councillor I Moran)

Additional documents:

Minutes:

Consideration was given to the report of the Corporate Director of Transformation & Resources, which presented performance monitoring data for the quarter ended 30 September 2020.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and the reasons contained therein.

 

RESOLVED:   A.   That the Council’s performance against the indicator set for the quarter ended 30 September 2020 be noted.

 

B.   That the call-in procedure is not appropriate for this item as the report was submitted to the meeting of the Corporate & Environmental Overview & Scrutiny Committee on 10 December 2020.

67.

EXCLUSION OF PRESS AND PUBLIC

It is recommended that members of the press and public be excluded from the meeting during consideration of the following items of business in accordance with Section 100A(4) of the Local Government Act 1972 on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 (financial/business affairs) of Part 1 of Schedule 12A to the Act and as, in all the circumstances of the case the public interest in maintaining the exemption under Schedule 12A outweighs the public interest in disclosing the information.

 

(Note: No representations have been received about why the meeting should be open to the public during consideration of the following items of business).

 

Minutes:

RESOLVED:     That under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 (financial/business affairs) of Part 1 of Schedule 12A of that Act and as, in all the circumstances of the case, the public interest in maintaining the exemption under Schedule 12A outweighs the public interest in disclosing the information. 

 

(Note: No representations had been received in relation to the following item being considered in private)

 

68.

MATTERS REQUIRING DECISIONS

Minutes:

Consideration was given to report relating to the following matters requiring decisions and contained on pages 903 to 928 of the Book of Reports:

69.

Accommodation Strategy

(Relevant Portfolio Holder: Councillor A Yates)

Minutes:

Consideration was given to the report of the Corporate Director of Transformation & resources, which outlined the proposals set out in the Accommodation Strategy report attached as an Appendix as one of the outcomes of the Sustainable Organisation Review report agreed by Council in July 2019 and sought approval for the adoption of the recommendations outlined in section 2.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and the reasons contained therein

 

RESOLVED:   A.   That, subject to recommendation C below, and subject to the any additional budget or resource provision required being considered in accordance with the Council budget setting process, the Office Accommodation Strategy attached at Appendix 1 be approved.

 

B.   That the call-in procedure is not appropriate for this item as the report is being  submitted to the meeting of the Executive Overview & Scrutiny Committee on 28 January 2021.

 

C.   That the Corporate Director of Transformation & Resources, in consultation with the Resources & Transformation Portfolio Holder, be given delegated authority to make any necessary amendments to the Office Accommodation Strategy in the light of any agreed comments of the Executive Overview & Scrutiny Committee and to carry out the recommendations contained therein.

 

70.

PURCHASE OF LAND AT FAIRLIE, SKELMERSDALE

ITEM WITHDRAWN

Minutes:

This item was withdrawn.