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Agenda and minutes

Venue: Cabinet/Committee Room, 52 Derby Street, Ormskirk L39 2DF

Contact: Sue Griffiths 

Items
No. Item

70.

Apologies

Minutes:

There were no apologies for absence.

 

71.

Special Urgency (Rule 16 Access to information procedure rules)/Urgent Business

If, by virtue of the date by which a decision must be taken, it has not been possible to follow Rule 15 (i.e. a matter which is likely to be the subject of a key decision has not been included on the Forward Plan) then the decision may still be taken if:

 

a)    The Borough Solicitor, on behalf of the Leader, obtains the agreement of the Chairman of the Executive Overview and Scrutiny Committee that the making of the decision cannot be reasonably deferred,

b)    The Borough Solicitor, on behalf of the Leader, makes available on the Council’s website and at the offices of the Council, a notice setting out the reasons that the decision is urgent and cannot reasonably be deferred.

Minutes:

There were no items of special urgency.

72.

Declarations of Interest pdf icon PDF 299 KB

If a member requires advice on Declarations of Interest, he/she is advised to contact the Borough Solicitor in advance of the meeting.  (For the assistance of members a checklist for use in considering their position on any particular item is included at the end of this agenda sheet.)

Minutes:

Councillor Wright declared a non-pecuniary interest in agenda item 5(c) (Review of Pay and Display Parking and Charges) in view of him being a blue badge holder.

73.

PUBLIC SPEAKING pdf icon PDF 175 KB

Residents of West Lancashire, on giving notice, may address the meeting to make representations on any item on the agenda except where the public and press are to be excluded during consideration of the item.  The deadline for submissions is 10.00am Friday 23 February 2018.

Additional documents:

Minutes:

There were no items under this Heading.

74.

MATTERS REQUIRING DECISIONS

Minutes:

Consideration was given to the report relating to the following matters requiring decisions as circulated and contained on pages 1165 to 1271 and 1279 – 1281 of the Book of Reports.

75.

Sustainable Organisation Review pdf icon PDF 194 KB

(Relevant Portfolio Holder: Councillor I Moran)

 

Minutes:

The Leader introduced the report of the Chief Executive which sought agreement for a review of the Council’s operating model and identification of opportunities for further income generation and efficiencies with the aim of ensuring delivery of the Council’s vision, key priorities, maintenance of service provision and financial sustainability beyond 2020/2021.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and accepted the reasons contained therein.

 

RESOLVED  (A)       That the Council’s financial position be noted.

 

                        (B)       That a Sustainable Organisation Review be undertaken adopting Option 3 at paragraph 6.1 of the report as the preferred approach.

 

(C)       That a Sustainable Organisation Review Cabinet Working Group be established, with the membership and functions set out at Appendix 1 to the report, and the respective Leaders provide to the Borough Solicitor details of named Councillors to fill the positions agreed.

 

(D)       That the Chief Executive be given delegated authority in consultation with the Sustainable Organisation Review Cabinet Working Group, to take all necessary steps to procure a suitable contractor or contractors to support the Sustainable Organisation Review, in accordance with paragraphs 5.1-5.3, 9.1 and 9.3 of the report.

 

(E)       That the Governance Arrangements set out at paragraphs 7.1-7.2 of the report be noted, and that the Chief Executive report on the Sustainable Organisation Review as set out at paragraph 7.1 of the report.

 

76.

Forming a Development Company - Options Appraisal pdf icon PDF 521 KB

(Relevant Portfolio Holders: Councillors J Forshaw and I Moran)

 

Minutes:

Councillor Forshaw introduced the report of the Director of Housing and Inclusion which sought authority for further preparation for the formation of a Development Company in order to drive forward the commercial ambitions of the Council.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and accepted the reasons contained therein.

 

RESOLVED  (A)    That the Development Objectives set out in paragraph 3.2 of the report be approved.

 

                        (B)    That the formation of a single Development Company (Option 2 at paragraph 4.2 of the report) be endorsed as the best approach to delivering the Development Objectives set out in paragraph 3.2 of the report.

 

(C)    That the indicative implementation plan to establish a proposed Development Company set out in Appendix 5 to the report be endorsed.

 

                        (D)    That the Director of Housing and Inclusion in consultation with the relevant Portfolio Holders be authorised to put in place arrangements to form a Development Company in shadow format as identified at paragraph 7.8 of the report.

 

(E)    That a further report be presented to Council to consider finalising the establishment of the Development Company including  presentation of a full business case and proposals for appointment of Directors to the Company.

77.

Review of Pay and Display Parking and Charges pdf icon PDF 152 KB

(Relevant Portfolio Holder: Councillor J Hodson)

Additional documents:

Minutes:

Councillor J Hodson introduced the report of the Director of Development and Regeneration which considered proposed changes to the existing charging structure of the Council’s pay and display car parks in Ormskirk Town Centre.

 

A motion was circulated by Councillor J Hodson and the Director of Development and Regeneration submitted additional information in relation to the motion.

 

In reaching the decision below, Cabinet considered the motion from Councillor J Hodson, the additional information from the Director of Development and Regeneration and the details as set out in the report before it and accepted the reasons contained therein.

 

RESOLVED (A)     That the Director of Development and Regeneration be authorised to make an order to introduce revised pay and display and parking permit charges on the Council's pay and display car parks in Ormskirk Town Centre as set out below:-

 

Short stay car parks (except Park Road)

 

                                                                        Existing                      Proposed

                                   

Up to 1 hour                          £0.70

                                    Up to 2 hours                        £1.10

                                    Up to 3 hours                        £1.60                          £1.00

Up to 4 hours                        £2.00                          £2.00

 

Park Road

                                                                     Existing             Proposed

                                   

Up to 1 hour                          Free

                                    Up to 2 hours                        £1.10

                                    Up to 3 hours                        £1.60                          £1.00

Up to 4 hours                        £2.00                          £2.00

 

Long stay car parks (except Hants Lane)

 

                                                                               Existing                           Proposed

           

Up to 1 hour                          £0.70

                                    Up to 2 hours                        £1.10

                                    Up to 3 hours                        £1.60                          £1.00

Up to 4 hours                        £2.00                          £2.00

                        Up to 9 hours                        £3.00                          £3.00

 

 

 

 

 

                                    Hants Lane

                                                                                    Existing                      Proposed      

Up to 1 hour                          40p

                                    Up to 2 hours                        60p

                                    Up to 3 hours                        £1.00                          £1.00

                        Up to 9 hours                        £1.70                          £2.00

 

 

(B)    That the annual cost of car parking permits be increased from £195 to £250.

 

(C)    That the provision of 3 hours free parking in marked disabled spaces for Blue Badge Holders be continued.

 

 

(D)     That the Director of Development and Regeneration, in consultation with the Portfolio Holder, be given delegated authority to consider and determine any objections received to the Order made.

 

(E)    That the new charging structure for the Council’s pay and display car parks in Ormskirk Town Centre be monitored over a 12 month period in order to assess the outcomes.

 

 

 

78.

Review of Grounds Maintenance and Street Cleansing pdf icon PDF 154 KB

(Relevant Portfolio Holder: Councillor K Wilkie)

 

Additional documents:

Minutes:

Councillor Wilkie introduced the report of the Director of Leisure and Environment which provided an update on the progress of the grounds maintenance and street cleansing review and proposed a way forward in order to deliver an action plan to achieve the proposed savings.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and accepted the reasons contained therein.

 

RESOLVED (A)     That the findings of the review, attached in Appendix 1 to the report are noted.

 

                        (B)    That the action plan attached in Appendix 2 to the report is agreed and Council be requested to provide funding for the capital items outlined.

 

                        (C)    That the efficiency savings of £30,000 in 2018/19 are agreed and a future report be brought to Cabinet and Council on completion of further works to outline the savings for 2019/20.

 

                                 (D)    That delegated authority be given to the Director of Leisure and Environment to take all necessary steps to implement the recommendations of the review outlined in the action plan and section 8 of the APSE report in consultation with the relevant Portfolio Holder.

 

                        (E)    That this item is not appropriate for call-in due to the need to procure and implement a computer system and that this policy option was agreed through the budget process and it is being considered by Council.

 

79.

Recycling/Garden Waste Bin Initiative pdf icon PDF 57 KB

(Relevant Portfolio Holder: Councillor K Wilkie)

Additional documents:

Minutes:

Councillor Wilkie introduced the report of the Director of Leisure and Environment which sought agreement to the change of use of the green garden waste bin for paper/cardboard and the introduction of a brown bin for garden waste in order to improve the recycling and garden waste service for residents and improve the future efficiency of the service. 

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and accepted the reasons contained therein.

 

RESOLVED  (A)       That from 4 June 2018 the current green bin be used for the collection of cardboard/paper and a new brown bin be introduced as set out in sections 6, 7 and 8 of the report, for use by those residents that sign up to the garden waste service.

 

                        (B)       That the new charge of £25 for a wheeled bin, agreed in the policy options report at Council in December 2017 be implemented earlier than 1 April 2018, on 12 March 2018 to coincide with the launch of the garden waste service for 2018/19.

 

                        (C)       That delegated authority be given to the Director of Leisure and Environment in consultation with the relevant portfolio holder to take all necessary steps to implement this scheme.

 

(D)       That this item is not appropriate for call-in due to the timescales involved in the launch of the new scheme, in time for the new growing season.

 

 

80.

EXCLUSION OF PRESS AND PUBLIC

It is recommended that members of the press and public be excluded from the meeting during consideration of the following item of business in accordance with Section 100A(4) of the Local Government Act 1972 on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 (financial/business affairs) of Part 1 of Schedule 12A to the Act and as, in all the circumstances of the case the public interest in maintaining the exemption under Schedule 12A outweighs the public interest in disclosing the information.

 

(Note: No representations have been received about why the meeting should be open to the public during consideration of the following item of business).

 

Part 2

(Not open to the public)

 

Minutes:

RESOLVED              That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 (financial/business affairs) of Part 1 of Schedule 12A of that Act and as, in all the circumstances of the case, the public interest in maintaining the exemption under Schedule 12A outweighs the public interest in disclosing the information.

 

81.

MATTER REQUIRING DECISION

Minutes:

Consideration was given to the private & confidential report relating to the following matter requiring a decision as contained on pages 1273 – 1277 of the Book of Reports.

82.

Land to the south of Degrave House, Whitemoss Business Park, Skelmersdale

(Relevant Portfolio Holder: Councillor I Moran)

Minutes:

The Leader introduced the report of the Director of Development and Regeneration which provided an understanding of the reasons for the acquisition of the subject land and sought authority to purchase said land.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and accepted the reasons contained therein.

 

RESOLVED  (A)       That the Director of Development and Regeneration be authorised to take all necessary steps to proceed with the acquisition of the subject land as set out at paragraph 5.2 of the report.

 

                        (B)       That this item is not appropriate for call-in due to the need to expedite the proposed acquisition of the site for the reasons set out at paragraph 7.1 of the report.