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Agenda and minutes

Venue: Cabinet/Committee Room, 52 Derby Street, Ormskirk L39 2DF. View directions

Contact: Sue Griffiths 

Items
No. Item

24.

Apologies

Minutes:

There were no apologies for absence.

25.

Special Urgency (Rule 16 Access to information procedure rules)/Urgent Business

If, by virtue of the date by which a decision must be taken, it has not been possible to follow Rule 15 (i.e. a matter which is likely to be the subject of a key decision has not been included on the Forward Plan) then the decision may still be taken if:

 

a)    The Borough Solicitor, on behalf of the Leader, obtains the agreement of the Chairman of the Executive Overview and Scrutiny Committee that the making of the decision cannot be reasonably deferred,

b)    The Borough Solicitor, on behalf of the Leader, makes available on the Council’s website and at the offices of the Council, a notice setting out the reasons that the decision is urgent and cannot reasonably be deferred.

Minutes:

There were no items of special urgency.

26.

Declarations of Interest pdf icon PDF 299 KB

If a member requires advice on Declarations of Interest, he/she is advised to contact the Borough Solicitor in advance of the meeting.  (For the assistance of members a checklist for use in considering their position on any particular item is included at the end of this agenda sheet.)

Minutes:

There were no declarations of interest.

 

 

27.

PUBLIC SPEAKING pdf icon PDF 177 KB

Residents of West Lancashire, on giving notice, may address the meeting to make representations on any item on the agenda except where the public and press are to be excluded during consideration of the item.  The deadline for submissions is 10.00am Friday 7 September 2018.

Additional documents:

Minutes:

Representations were received from two residents in relation to the following item:-

 

Agenda item 6(e) – Local Plan Review – Proposed Local Plan Preferred Options Consultation.

 

 

28.

Minutes pdf icon PDF 276 KB

To approve as a correct record the minutes of the following meetings of Cabinet:-

 

·         12 June 2018

·         18 July 2018

Additional documents:

Minutes:

RESOLVED               That the minutes of the Cabinet meetings held on 12 June and 18 July 2018 be received as a correct record and signed by the Leader.

29.

MATTERS REQUIRING DECISIONS

Minutes:

Consideration was given to the reports relating to the following matters requiring decisions as circulated and contained on pages 233 – 981 and 989 - 996 of the Book of Reports.

 

At this point the Leader changed the order to business to enable agenda item 6e (Proposed Local Plan Preferred Options Consultation) to be considered before item 6a. 

 

30.

Water Environment Grant pdf icon PDF 142 KB

(Relevant Portfolio Holder: Councillor Y Gagen)

Additional documents:

Minutes:

Councillor Gagen introduced the report of the Director of Leisure and Environment which sought delegated authority to accept an offer of external funding from the Water Environment Grant Scheme for the development of Sustainable Urban Drainage Systems (SUDS) in Tawd Valley Park, Skelmersdale.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and accepted the reasons contained therein.

 

RESOLVED  (A)       That the Director of Leisure and Environment be given delegated authority to formally accept the offer of a Water Environment Grant of up to £982,000, to be used in the Tawd Valley Park Project, and to take all necessary steps to comply with the terms of the Grant.

 

(B)       That call-in is not appropriate for this report as the matter is one requiring urgent action.

 

 

After consideration of this item business was suspended due to disturbance by the public.

 

31.

Quarterly Performance Indicators Q1 2018-19 pdf icon PDF 149 KB

(Relevant Portfolio Holder: Councillor I Moran)

Additional documents:

Minutes:

The Leader introduced the report of the Director of Housing and Inclusion which presented performance monitoring data for the quarter ended 30 June 2018.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and accepted the reasons contained therein.

 

RESOLVED  (A)    That the Council’s performance against the indicator set for the quarter ended 30 June 2018 be noted.

 

                        (B)    That the call-in procedure is not appropriate for this item as the report will be submitted to the meeting of the Corporate & Environmental Overview & Scrutiny Committee on 11 October 2018.

 

32.

Draft CIL Funding Programme 2019/20 pdf icon PDF 173 KB

(Relevant Portfolio Holder: Councillor J Hodson)

Additional documents:

Minutes:

Councillor J Hodson introduced the report of the Director of Development and Regeneration which sought authority to consult the public on the draft CIL Funding Programme for 2019/20, which included options for prioritising potential infrastructure projects for receipt of CIL Funding in this year.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and accepted the reasons contained therein.

 

RESOLVED  (A)    That the public consultation on a Draft CIL funding Programme for 2019/20 be approved, and that the shortlist of infrastructure projects identified at paragraph 4.1 of the report be included in that consultation.

 

                        (B)    That the public consultation on the spending of "neighbourhood" CIL monies in Ormskirk be approved, and that the shortlist identified at paragraph 4.2 of the report be included in that consultation.

 

33.

Local Development Scheme Update pdf icon PDF 154 KB

(Relevant Portfolio Holder: Councillor J Hodson)

Additional documents:

Minutes:

Councillor J Hodson introduced the report of the Director of Development and Regeneration which sought approval for an updated Local Development Scheme, which slightly amended the timetable for the Local Plan Review.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and accepted the reasons contained therein.

 

RESOLVED              That the Local Development Scheme attached at Appendix A to the report be approved for publication and to take effect from 1 October 2018.

 

34.

Local Plan Review - Proposed Local Plan Preferred Options Consultation pdf icon PDF 274 KB

(Relevant Portfolio Holder: Councillor J Hodson)

Additional documents:

Minutes:

Councillor J Hodson introduced the report of the Director of Development and Regeneration which sought authorisation to consult the public on the Council’s Preferred Options for a new Local Plan.

 

Minute No. 49 of the Planning Committee meeting held on 6 September 2018 was circulated at the meeting and in relation to minute 49 (B), the Portfolio Holder confirmed that an additional event would be held in the South Eastern Parishes.

 

A motion from Councillor J Hodson was circulated at the meeting.

 

At the invitation of Councillor J Hodson, the Director of Development and Regeneration and the Strategic Planning & Implementation Manager addressed the meeting to provide an outline of the local plan process.

 

In reaching the decision below, Cabinet considered the minute of the Planning Committee, the motion from Councillor J Hodson, the representations of Minute 27 above, the comments of the officers (Director of Development and Regeneration & Strategic Planning & Implementation Manager) and the details as set out in the report before it and accepted the reasons contained therein.

 

RESOLVED  (A)    That the agreed commentsof the Planning Committee be noted.

 

(B)    That the Local Plan Preferred Options document provided at Appendix C be approved for a six week public consultation exercise, subject to the revision of paragraph 3.12 in order to provide further clarification of the calculation for the housing requirement for the local plan.

 

(C)    That the Director of Development and Regeneration, in consultation with the Portfolio Holder for Planning, be authorised to finalise and make amendments, prior to public consultation, to the Local Plan Preferred Options following consideration of any agreed comments from the Executive Overview & Scrutiny Committee.

 

(D)    That call-in is not appropriate for this item as the report is being considered at the next meeting of the Executive Overview and Scrutiny Committee on 27 September 2018.

 

35.

Risk Management pdf icon PDF 131 KB

(Relevant Portfolio Holder: Councillor A Yates)

Additional documents:

Minutes:

Councillor Yates introduced the report of the Borough Treasurer which set out details on the key risks facing the Council and how they are being managed.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and accepted the reasons contained therein.

 

RESOLVED              That the progress made in relation to the management of the risks shown in the Key Risks Register (Appendix A to the report) be noted and endorsed.

 

36.

Developing and Selling Products to Promote Places within West Lancashire pdf icon PDF 61 KB

(Relevant Portfolio Holder: Councillor I Moran)

Additional documents:

Minutes:

The Leader introduced the report of the Director of Development and Regeneration which sought approval to develop and sell Ormskirk branded products in order to promote the Town.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and accepted the reasons contained therein.

 

RESOLVED  (A)    That the sale of Council created branded items through a range of mediums including utilising local retailers, attractions and online be approved.

 

                        (B)    That authority be given to the Director of Development and Regeneration to take all steps necessary to design, produce and sell products through local retailers, attractions, the Chapel Gallery and/or online, subject to suitable financial probity measures being put in place.

37.

Sustainable Organisation Review - Appointment of Contractor pdf icon PDF 68 KB

(Relevant Portfolio Holders: Councillor I Moran & A Yates)

Additional documents:

Minutes:

Councillor Yates introduced the report of the Borough Solicitor which sought agreement of the appointment of the contractor for the Sustainable Organisation Review Project (SORP).

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and accepted the reasons contained therein.

 

RESOLVED  (A)       That the report be noted.

 

(B)       That subject to the approval of Council, Red Quadrant be appointed as the contractor for the Sustainable Organisation Review Project.

38.

EXCLUSION OF PRESS AND PUBLIC

It is recommended that members of the press and public be excluded from the meeting during consideration of the following item of business in accordance with Section 100A(4) of the Local Government Act 1972 on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 (financial/business affairs) of Part 1 of Schedule 12A to the Act and as, in all the circumstances of the case the public interest in maintaining the exemption under Schedule 12A outweighs the public interest in disclosing the information.

 

(Note: No representations have been received about why the meeting should be open to the public during consideration of the following item of business).

 

Part 2

(Not open to the public)

 

 

Minutes:

RESOLVED           That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 (financial/business affairs) of Part 1 of Schedule 12A of that Act and as, in all the circumstances of the case, the public interest in maintaining the exemption under Schedule 12A outweighs the public interest in disclosing the information.

 

(Note:    No representations had been received in relation to the following item being considered in private.)

 

 

39.

MATTER REQUIRING DECISION

Minutes:

Consideration was given to the report relating to the following matter requiring a decision as contained on pages 981 – 986 and 997 – 1003 of the Book of Reports.

 

40.

Disposal - Land adjacent to The Water Tower, Tower Hill, Ormskirk

(Relevant Portfolio Holder: Councillor I Moran)

Minutes:

The Leader introduced the report of the Director of Development and Regeneration which sought approval to dispose of an area of land adjacent to the Water Tower, Tower Hill, Ormskirk.

 

The revised report of the Director of Development and Regeneration was circulated at the meeting.

 

A motion from the Leader was circulated at the meeting.

 

In reaching the decision below, Cabinet considered the revised report, the motion from the Leader and the details as set out in the report before it and accepted the reasons contained therein.

 

RESOLVED  (A)    That the Director of Development and Regeneration be authorised to take all necessary steps to facilitate a sale of the subject land for the sum of £35,000 plus costs as set out in Section 5 of the report.

 

                        (B)    That the capital receipt from the sale of the land be used to fund the provision of new allotments or to enhance existing allotments in Ormskirk.