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Agenda and minutes

Venue: Cabinet/Committee Room, 52 Derby Street, Ormskirk L39 2DF. View directions

Contact: Sue Griffiths 

Items
No. Item

93.

Apologies

Minutes:

There were no apologies for absence.

94.

Special Urgency (Rule 16 Access to information procedure rules)/Urgent Business

If, by virtue of the date by which a decision must be taken, it has not been possible to follow Rule 15 (i.e. a matter which is likely to be the subject of a key decision has not been included on the Forward Plan) then the decision may still be taken if:

 

a)    The Borough Solicitor, on behalf of the Leader, obtains the agreement of the Chairman of the Executive Overview and Scrutiny Committee that the making of the decision cannot be reasonably deferred,

b)    The Borough Solicitor, on behalf of the Leader, makes available on the Council’s website and at the offices of the Council, a notice setting out the reasons that the decision is urgent and cannot reasonably be deferred.

 

Minutes:

There were no items of special urgency.

95.

Declarations of Interest pdf icon PDF 299 KB

If a member requires advice on Declarations of Interest, he/she is advised to contact the Borough Solicitor in advance of the meeting.  (For the assistance of members a checklist for use in considering their position on any particular item is included at the end of this agenda sheet.)

Minutes:

1.    Councillor Moran declared a non-pecuniary interest in agenda item 6(l) (Appointment to West Lancashire College Board) as his wife is employed by West Lancashire College.

 

2.    Councillors Aldridge (tenant of a Council garage), Patterson (tenant of Council accommodation) and Wright (connected person tenant of Council accommodation) declared disclosable pecuniary/pecuniary interests in agenda items 6(d) (Capital Programme Monitoring) and 6(l) (HRA Revenue and Capital Monitoring) but considered they were entitled to speak and vote by virtue of an exemption as nothing in these reports relates particularly to the relevant tenancy or lease.

 

3.    Councillor J Hodson declared a non-pecuniary interest in agenda item 6(f) (Homelessness Strategy 2017-2022 – Consultation Draft) in view of him being a landlord and the document contained references to private landlords.

 

 

96.

PUBLIC SPEAKING pdf icon PDF 271 KB

Residents of West Lancashire, on giving notice, may address the meeting to make representations on any item on the agenda except where the public and press are to be excluded during consideration of that item.  The deadline for submissions is 5.00pm on Thursday 9 March 2017.  A copy of the public speaking protocol and form to be completed is attached.

 

Additional documents:

Minutes:

There were no items under this heading.

97.

MINUTES pdf icon PDF 434 KB

To receive as a correct record the minutes of the following meetings:-

 

a)    Cabinet held on 10 January 2017

b)    Special Cabinet held on 22 February 2017

Additional documents:

Minutes:

RESOLVED             That the minutes of the meetings of Cabinet held on 10 January and 22 February 2017 be received as a correct record and signed by the Leader.

98.

MATTERS REQUIRING DECISIONS

Minutes:

Consideration was given to the report relating to the following matters requiring decisions as contained on pages 2015 – 2215 of the Book of Reports.

99.

Quarterly Performance Indicators ( Q3 2016-17) pdf icon PDF 149 KB

(Relevant Portfolio Holder: Councillor I Moran)

Additional documents:

Minutes:

Councillor Moran introduced the report of the Borough Transformation Manager & Deputy Director of Housing and Inclusion which presented performance monitoring data for the quarter ended 31 December 2016.

 

Minute no. 63 of the Corporate & Environmental Overview and Scrutiny Committee held on 2 March 2017 was circulated at the meeting.

 

In reaching the decision below, Cabinet considered the minute of the Corporate & Environmental Overview and Scrutiny Committee, the details as set out in the report before it and accepted the reasons contained therein.

 

RESOLVED  (A)    That the Council’s performance against the indicator set for the quarter ended 31 December 2016 be noted.

 

(B)    That the call-in procedure is not appropriate for this item as the report was submitted to the meeting of the Corporate & Environmental Overview & Scrutiny Committee on 2 March 2017.

 

100.

Council Plan 2017-18 pdf icon PDF 134 KB

(Relevant Portfolio Holder: Councillor I Moran)

Additional documents:

Minutes:

Councillor Moran introduced the report of the Chief Executive which sought approval of the “Council Plan 2017-18”.

 

Additional information relating to the financial position contained within the Council Plan 2017-18 was circulated at the meeting.

 

In reaching the decision below, Cabinet considered the additional information and the details as set out in the report before it and accepted the reasons contained therein.

 

RESOLVED  (A)    That the “Council Plan 2017-18” attached as Appendix A to this report be approved and referred to Council for adoption.

 

                        (B)    That authority is given to the Chief Executive in consultation with the Leader to make any final amendments to the document, prior to publication.

 

                        (C)    That call-in is not appropriate for this item, as the report is being submitted to the next meeting of the Executive Overview and Scrutiny Committee on 30 March 2017.

 

101.

Corporate Performance Management 2017-18 pdf icon PDF 204 KB

(Relevant Portfolio Holder: Councillor I Moran)

Additional documents:

Minutes:

Councillor Moran introduced the report of the Borough Transformation Manager & Deputy Director of Housing and Inclusion which sought approval for the Suite of Performance Indicators to be adopted as the Council’s Corporate PI Suite 2017/18.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and accepted the reasons contained therein.

 

RESOLVED (A)        That the Suite of Performance Indicators 2017/18 (Appendix A) and targets identified be approved and adopted as the Council’s Corporate PI Suite 2017/18.

 

(B)       That the Borough Transformation Manager and Deputy Director of Housing & Inclusion, in consultation with the Leader of the Council as Portfolio Holder, be authorised to finalise and amend the suite having regard to any agreed  comments of the Executive Overview and Scrutiny Committee meeting of 30 March 2017, and to make necessary amendments to the suite in year in response to any issues that may arise, for example government policy or collection mechanisms.

 

(C)       That call-in is not appropriate for this item as it is being considered at the next meeting of Executive Overview & Scrutiny Committee on 30 March 2017.

 

102.

Capital Programme Monitoring pdf icon PDF 144 KB

(Relevant Portfolio Holder: Councillor C Wynn)

Additional documents:

Minutes:

Councillor Wynn introduced the report of the Borough Treasurer which updated Members on the current position in respect of the 2016/17 Capital Programme.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and accepted the reasons contained therein.

 

RESOLVED (A)        That the current position in respect of the 2016/2017 Capital Programme be noted.

 

(B)       That call-in is not appropriate for this item as the report is being submitted to the next meeting of the Executive Overview and Scrutiny Committee on 30 March 2017.

 

103.

Developing an Ormskirk Business Improvement District pdf icon PDF 167 KB

(Relevant Portfolio Holder: Councillor I Moran)

Additional documents:

Minutes:

Councillor Moran introduced the report of the Director of Development and Regeneration which advised on the concept of developing a Business Improvement District (BID) for Ormskirk Town Centre.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and accepted the reasons contained therein.

 

RESOLVED          That the appointment of Groundwork to undertake a feasibility study to investigate the implications of developing a BID for Ormskirk Town Centre at a cost of £7,600 be approved.

 

104.

Homelessness Strategy 2017-2022 (Consultation Draft) pdf icon PDF 137 KB

(Relevant Portfolio Holder: Councillor K Wright)

Additional documents:

Minutes:

Councillor Wright introduced the report of the Director of Leisure and Wellbeing which sought approval of the draft Homelessness Strategy 2017-2022 for public consultation.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and accepted the reasons contained therein.

 

RESOLVED (A)    That the draft Homelessness Strategy 2017-2022 attached as Appendix 1 be made available to the public and stakeholders for a period of consultation from 20 March 2017, for a period of 6 weeks.

 

                        (B)    That the Director of Leisure and Wellbeing, in consultation with the relevant Portfolio Holder, be authorised to make any minor changes to the strategy prior to the consultation period.

 

                        (C)    That call-in is not appropriate as the report will be submitted to the Executive Overview & Scrutiny Committee on the 30 March 2017.

 

 

 

105.

Use of Section 106 monies in Burscough pdf icon PDF 376 KB

(Relevant Portfolio Holders: Councillors Y Gagen & J Hodson)

 

Minutes:

Councillor Gagen introduced the joint report of the Director of Leisure and Wellbeing and Director of Development and Regeneration which considered a proposal for Section 106 monies received by the Council from housing developers to be used for the enhancement of public open space and recreation provision in Burscough.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and accepted the reasons contained therein.

 

RESOLVED              That the use of £21,292 of S106 monies to help fund the proposed project to create a new public picnic area and improve public access from the Leeds and Liverpool Canal  at Burscough Cricket Club  be approved.

 

 

106.

Risk Management pdf icon PDF 136 KB

(Relevant Portfolio Holder: Councillor C Wynn)

Additional documents:

Minutes:

Councillor Wynn introduced the report of the Borough Treasurer which set out details on the Key Risks facing the Council and how they are managed and proposed changes to the Risk Management Policy.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and accepted the reasons contained therein.

 

RESOLVED  (A)    That the progress made in relation to the management of the risks shown in the Key Risks Register (Appendix A) be noted and endorsed.

 

                        (B)    That the updated Risk Management Policy at Appendix B be approved.

 

 

107.

Firswood Road Housing Allocation pdf icon PDF 391 KB

(Relevant Portfolio Holder: Councillor J Hodson)

Minutes:

Councillor J Hodson introduced the report of the Director of Development and Regeneration which sought authority to consider and take all necessary measures to bring forward the development of the Firswood Road Local Plan housing allocation in Lathom South/Skelmersdale.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and accepted the reasons contained therein.

 

RESOLVED              That the Director of Development and Regeneration be authorised to take all necessary measures to facilitate development of the Firswood Road housing allocation, which may include the use of Compulsory Purchase Order powers to purchase the land.

 

 

 

108.

CIL Funding Programme - Assessment of Schemes pdf icon PDF 243 KB

(Relevant Portfolio Holder: Councillor J Hodson)

Minutes:

Councillor J Hodson introduced the report of the Director of Development and Regeneration which sought approval to slight changes to the assessment of potential schemes for CIL Funding Programmes in future years, in order to facilitate greater Member participation in the assessment process.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and accepted the reasons contained therein.

 

RESOLVED              That the new approach to the assessment of schemes for CIL Funding Programmes as set out at section 4 of the report be approved.

109.

HRA Revenue and Capital Monitoring pdf icon PDF 136 KB

(Relevant Portfolio Holder: Councillor J Patterson)

Additional documents:

Minutes:

Councillor Patterson introduced the joint report of the Director of Housing and Inclusion and the Borough Treasurer which provided an update on the current position on the 2016/17 Housing Revenue Account (HRA) and Council Housing Capital Investment Programme.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it an accepted the reasons contained therein.

 

RESOLVED  (A)    That the financial position in respect of the 2016/2017 HRA and Council Housing Capital Investment Programme be noted.

 

                        (B)    That the proposed £50,000 capital budget virement from the Disabled Adaptation scheme to the Lift scheme as set out in paragraph 6.3 of the report be approved.

 

                        (C) That call-in is not appropriate for this item as the report is being submitted to the next meeting of the Executive Overview and Scrutiny Committee on 30 March. 2017.

 

110.

Appointment to West Lancashire College Board pdf icon PDF 136 KB

(Relevant Portfolio Holder: Councillor I Moran)

Additional documents:

Minutes:

Councillor Moran introduced the report of the Borough Solicitor which advised of an invitation from the National Training and Colleges Group (NCG) for the Chief Executive to join the West Lancashire College Board.

 

In reaching the decision below, Cabinet considered the details as set out in the report before it and accepted the reasons contained therein.

 

RESOLVED              That the invitation from NCG be noted and the Chief Executive be authorised to accept the appointment for the reasons set out in paragraph 5 of the report.