Agenda and minutes

Apologies for absence was received on behalf of Councillor Jenny and Kevin Wilkie.

If, by virtue of the date by which a decision must be taken, it has not been possible to follow Rule 15 (i.e. a matter which is likely to be the subject of a key decision has not been included on the Forward Plan) then the decision may still be taken if:

a)    The Chief Operating Officer, on behalf of the Leader, obtains the agreement of the Chairman of the Executive Overview and Scrutiny Committee that the making of the decision cannot be reasonably deferred,

b)    The Chief Operating Officer, on behalf of the Leader, makes available on the Council’s website and at the offices of the Council, a notice setting out the reasons that the decision is urgent and cannot reasonably be deferred.

There were no items of special urgency.

Residents of West Lancashire, on giving notice, may address the meeting to make representations on any item on the agenda except where the public and press are to be excluded during consideration of the item.  The deadline for submissions is 10.00am Friday 10 September 2021.

There were no items under this heading.

If a member requires advice on Declarations of Interest, he/she is advised to contact the Legal & Democratic Services Manager in advance of the meeting.  (For the assistance of members a checklist for use in considering their position on any particular item is included at the end of this agenda sheet.)

There were no declarations of interests.

To receive as a correct record, the minutes of the Extraordinary meeting of Cabinet held on Tuesday 20 July 2021.

RESOLVED:   That the minutes of the Extraordinary Cabinet meeting held on Tuesday 20 July 2021 be received as a correct record and signed by the Leader.

Consideration was given to report relating to the following matters requiring decisions and contained on pages 215 to 422 of the Book of Reports:

(Relevant Portfolio Holder: Councillor A Yates)

Consideration was given to the report of the Head of Finance, Procurement & Commercial Services, which provided an update on the Council's Risk Management Framework and set out details on the Corporate Risks facing the Council and how they are being managed.

The minute of the Executive Overview & Scrutiny Committee held on 2 September 2021 had been circulated prior to the meeting.

In reaching the decision below, Cabinet considered the details set out in the report before it and the reasons contained therein.

RESOLVED:     That the progress made in relation to the management of the risks shown in the Corporate Risk Register, attached at Appendix B to the report, be noted and endorsed.

(Relevant Portfolio Holder: Councillor J Wilkie)

Consideration was given to the report of the Corporate Director of Place & Community, which sought agreement of the Mobile Homes Fit & Proper Person Policy 2021.

The minute of the Executive Overview & Scrutiny Committee held on 2 September 2021 was circulated prior to the meeting.

In reaching the decision below, Cabinet considered the details set out in the report before it and the reasons contained therein.

RESOLVED:     A.      That the minute of the Executive Overview & Scrutiny Committee held on 2 September 2021 be noted.

B.      That the Mobile Homes Fit & Proper Person Policy 2021,  attached at Appendix 1 to the report, be approved.

C.      That the Corporate Director of Place & Community, in consultation with the relevant Portfolio Holder, be authorised to amend the policy considering any legislative or guidance changes.

D.      That the Corporate Director of Place & Community, in consultation with the relevant Portfolio Holder, be authorised to review and change the fees charge or level of financial penalties issued as required.

E.      That the Corporate Director of Place & Community, in consultation with the relevant Portfolio Holder, be authorised to amend the current Private Sector Housing Enforcement Policy, originally approved by Cabinet, to include The Mobile Homes (Requirement for Manager of Site to be Fit and Proper Person) (England) Regulations 2020.      

(Relevant Portfolio Holder: Councillor D Evans)

Consideration was given to the report of the Corporate Director of Place & Community, which sought approval to the use of Section 106 (S106) monies for improvements to children's play equipment at Mere Avenue, Burscough.

In reaching the decision below, Cabinet considered the details set out in the report before it and the reasons contained therein.

RESOLVED:   That the use of £8,070 of S106 monies be approved to enable improvements to be made to children's play equipment at Mere Avenue, Burscough.

(Relevant Portfolio Holder: Councillor D Evans)

Consideration was given to the report of the Corporate Director of Place & Community, which sought approval to the use of Section 106 (S106) monies for improvements to children's play equipment at Schwartzman Drive / Hesketh Avenue, Banks.

In reaching the decision below, Cabinet considered the details set out in the report before it and the reasons contained therein.

RESOLVED:     That the use of £31,580 of S106 monies be approved to enable improvements to be made to children's play equipment at Hesketh Avenue, Banks.

(Relevant Portfolio Holder: Councillor D Evans)

Consideration was given to the report of the Corporate Director of Place & Community, which sought authority to publicly consult on the draft CIL Funding Programme for 2022/23, including options regarding which infrastructure projects might be prioritised to receive CIL funding in 2022/23.

The minute of the Executive Overview & Scrutiny Committee was circulated prior to the meeting.

In reaching the decision below, Cabinet considered the details set out in the report before it and the reasons contained therein.

RESOLVED:     A.    That the minute of Executive Overview & Scrutiny Committee, held on 2 September 2021, be noted.

                            B.    That the public consultation on a Draft CIL funding programme for 2022/23 be approved, and that the shortlist of infrastructure projects identified at paragraph 5.3 and 5.7 of the report be included in that consultation.

                            C.   That the public consultation on the spending of Neighbourhood CIL monies in Skelmersdale be approved, and that the shortlist identified at paragraph 5.3 and 5.4 of the report be included in that consultation.

                            D.   That public consultation on Neighbourhood CIL monies in Ormskirk be approved, as set out in paragraph 5.16 of the report.

(Relevant Portfolio Holder: Councillor D Evans)

Consideration was given to the report of the Corporate Director of Place & Community, which provided an updated timetable and Local Development Scheme for the preparation of a new local plan for West Lancashire, in light of the delays caused by the Covid-19 pandemic, changes in staffing in the Growth & Development Service and anticipated changes to what may be required of local plans under the proposals in the recent Planning White Paper.

The minute of Executive Overview & Scrutiny Committee was circulated prior to the meeting.

In reaching the decision below, Cabinet considered the details set out in the report before it and the reasons contained therein.

RESOLVED:   A.   That the minute of the Executive Overview & Scrutiny Committee for the meeting held on 2 September 2021 be noted.

                          B.   That the updated September 2021 Local Development Scheme within Appendix A be approved.

(Relevant Portfolio Holder: Councillor D Evans)

Consideration was given to the report of the Corporate Director of Place & Community, which outlined the proposed actions and provided an update on progress with implementing the recommendations of the planning services review.

The minutes of the Executive Overview & Scrutiny Committee and the Planning Committee had been circulated prior to the meeting.

In reaching the decision below, Cabinet considered the details set out in the report before it and the reasons contained therein.

RESOLVED:   A.   That the minutes of the Executive Overview & Scrutiny Committee held on 2 September 2021 and the Planning Committee held on 9 September 2021, be noted.

                          B.   That the Summary Level Project Plan, attached at appendix 1 to the report be noted.

                          C.   That the costs, outlined at paragraph 8.1 of the report, be agreed to create a new Team Leader post as outlined at paragraph 6.7, to create capacity within the service to deal with demands and assist in taking forward the recommendations.

(Relevant Portfolio Holder: Councillor I Moran)

Consideration was given to the report of the Chief Operating Officer, which  sought authority to instruct Local Partnerships to undertake an independent review of Tawd Valley Developments Limited as outlined in the scope set out in paragraph 6.3 of the report.

In reaching the decision below, Cabinet considered the details set out in the report before it and the reasons contained therein

RESOLVED:   A.   That authority is granted to the Chief Operating Officer, in consultation with the relevant Portfolio Holder, to take all necessary steps to progress the independent review as outlined in the scope detailed in paragraph 6.3 of the report and present their findings to Council at the earliest opportunity.

                          B.   That a maximum investment of £10,000 to undertake the review be approved.

                          C.   That the Chief Operating Officer be given delegated authority in consultation with the relevant Portfolio Holder to consider any agreed comments from Executive Overview & Scrutiny Committee.

                          D.   That Call In is not appropriate for this item as the Report is being submitted to a special meeting of the Executive Overview & Scrutiny Committee on the 23rd September 2021