Agenda and minutes

There were no apologies received.

To be apprised of any changes to the membership of the Committee in accordance with Council Procedure Rule 4.

In accordance with Council Procedure Rule 4, the Committee noted the termination of Councillor D Whittington the appointment of Councillor E Pope for this meeting only, thereby giving effect to the wishes of the Political Groups.

If a member requires advice on Declarations of Interest, he/she is advised to contact the Legal & Democratic Services Manager in advance of the meeting.  (For the assistance of Members a checklist for use in considering their position on any particular item is included at the end of this agenda sheet.)

There were no declarations of interests.

To consider the report of the Corporate Director of Transformation, Housing & Resources.

Consideration was given to the report of the Corporate Director of Housing, Transformation & Resources as contained on pages 3 to 10 of the Book of Reports.

The Chairman invited the Admin and Electoral Services Manager to present the report to the Committee. The report was outlined including Appendix of the report and the new mapping proposals were also presented, showing the forced changes to the polling districts as a result of the boundary changes.

Comments and Questions were raised as follows:

·         Schools not wishing to be used as polling stations and finding alternatives

·         Possible use of local Community Rooms

·         Change of polling stations for some residents within the borough, due to boundary changes

·         Distance to some polling stations for residents to access.

RESOLVED:

A.   That the timetable for the Interim Review of Polling Districts, Places and Stations, as set out in Appendix 1 to the report, be agreed, subject to the removal of the 21 July 2022 meeting, and the Admin and Electoral Services Manager be given delegated authority to prepare and publish the consultation document, in consultation with the Members of the Committee via email.

B.   At the conclusion of the Review, the Corporate Director of Transformation, Housing & Resources report to the Polling Districts and Polling Places Review Committee with final interim review proposals for determination.

N.B. Cllr Pope arrived during this item

To note the dates of future meetings being held at 7pm in the Cabinet & Committee Room as follows:

1.     21 July 2022

2.     5 October 2022

3.     10 November 2022 (if required)

RESOLVED: Future dates were noted, with the exception of July's meeting which was no longer required.