Venue: Cabinet and Committee Room, 52 Derby Street, Ormskirk L39 2DF
Contact: Julia Brown
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APOLOGIES Minutes: Apologies were later received by Councillor Finch. |
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MEMBERSHIP OF THE COMMITTEE To be apprised of any changes to the membership of the Committee in accordance with Council Procedure Rule 4. Minutes: There were no changes to Membership of the Committee. |
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URGENT BUSINESS, IF ANY, INTRODUCED BY THE CHAIRMAN Note: No other business is permitted unless, by reason of special circumstances, which shall be specified at the meeting, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency.
Minutes: There were no urgent items of business.
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DECLARATIONS OF INTEREST PDF 299 KB If a member requires advice on Declarations of Interest, he/she is advised to contact the Legal and Democratic Services Manager in advance of the meeting. (For the assistance of members a checklist for use in considering their position on any particular item is included at the end of this agenda sheet.) Minutes: There were no declarations of interest. |
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DECLARATIONS OF PARTY WHIP In accordance with Overview and Scrutiny Committee Procedure Rule 16, Members must declare the existence of any Party Whip, and the nature of it, when considering any matter in the following categories:
- The review of any decision of the Cabinet or - The performance of any Member of the Cabinet
N.B. The Secretary of State believes whipping is incompatible with Overview and Scrutiny. Minutes: There were no declarations of Party Whip. |
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To receive as a correct record the Minutes of the meeting held on 14 February 2023. (To follow) Minutes: RESOLVED:That the Minutes of the meeting held on 14 February 2023 be received as a correct record and signed by the Chairman. |
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Residents of West Lancashire on giving notice, may address the meeting to make representations on any item on the agenda except where the public and press are to be excluded during consideration of the item. The deadline for submissions is 10.00am on Friday 17 February 2023. A copy of the public speaking protocol and form to be completed is attached. Additional documents: Minutes: There were no items under this heading. |
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RELEVANT MINUTES OF CABINET PDF 316 KB To scrutinise the Minutes of Cabinet held on 24 January 2023. Minutes: Consideration was given to the Minutes of Cabinet held on 24 January 2023 as contained on pages 763 to 772 of the Book of Reports.
RESOLVED: That the Minutes of Cabinet held 24 January 2023 be noted.
(Note 1: That in respect of Minute 70 B – 'A Corporate Strategy for The Management of General Revenue Account (GRA) Property Assets' that the Council date should state 22 February 2023 and not 24 February 2023)
(Note 2: Councillor E Pope arrived during consideration of this item) |
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Risk Management Framework Update & Key Risk Register PDF 195 KB To consider the report of the Head of Finance, Procurement and Commercial Services. Additional documents:
Minutes: Consideration was given to the report of the Head of Finance, Procurement and Commercial Services as contained on pages 773 to 850 of the Book of Reports, which set out details of the operation of the Risk Management Framework over the last twelve months; recommended changes to the current Risk Management Policy & Strategy and Toolkit; share the findings of an external risk review and set out details on the key risks facing the Council and how they are being managed.
The Risk and Insurance Officer outlined the report and responded to comment and questions raised by Members:
· New risk 'Cost of Living Crisis' introduced · Excellent Report – tracked changes will be useful in future reports · Concern expressed by several members in respect of the current risk assessment score for 'Delays in Preparation of new Local Plan' being too low. Upcoming changes to NPPF on submission of local plans for Examination in Public – Paul Charlson to review · Planning & Regulatory Service Resources – Complaints/Communication · Procurement Risk – Training provision of 'fault lines, self-analysis, case studies'
A comment was raised in respect of Appendix D – Cabinet Key Risk Report – Finance, Procurement and Commercial Services 'A savings plan to address the budget gap has been drawn up for consideration by Members', that this had not been received by Members. The Corporate Director of Transformation, Housing and Resources informed that this was provided at Council on 22 February at paragraph 10.5 of the GRA Revenue and Capital Budget Report and MTFS Update 2023/24 to 2025/26. Members requested that this be clarified by Officers prior to Cabinet meeting.
RESOLVED: A. That the continuing effective operation of the Risk Management Framework as detailed in the Risk Management Annual Report 2022 (Appendix A) be noted. B. That the proposed amendments to the Risk Management Policy & Strategy (Appendix B) and Toolkit (Appendix C) be noted. C. That the findings of the external risk management review, set out in paragraph 7 of the report, be noted. D. That the progress made in relation to the management of the risks shown in the Key Risk Register (Appendix D) be noted and that the Committee request clarification prior to Cabinet in respect of (Appendix D) – Cabinet Key Risk Report – Finance, Procurement and Commercial Services 'A savings plan to address the budget gap has been drawn up for consideration by Members' which had not been received by Members.
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Housing Regulator Consumer standards - Key themes and approach PDF 349 KB To consider the report of the Corporate Director of Transformation, Housing and Resources. Additional documents:
Minutes: Consideration was given to the report of the Corporate Director of Transformation, Housing and Resources as contained on pages 851 to 861 of the Book of Reports, which was to provide a progress report on the action taken so far to review WLBC services, to ensure that the Council continues to operate within the Housing Regulators Consumer standards.
The Housing Regulatory & Quality Manager outlined the report and responded to the following comment and question raised by Members.
· That the needs of Armed Forces Veterans are addressed – This is a statutory requirement and, also covered within the 'Allocations Policy' · In discussion it was noted that the Committee would like to see regular updates in respect of the review. The Housing Regulatory & Quality Manager informed Members that this will be brought to future meetings of the Committee as a matter of course.
RESOLVED: That the Committee noted the report and updates.
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AFFORDABLE HOME OWNERSHIP PRODUCTS PDF 285 KB To consider the report of the Corporate Director of Transformation, Housing and Resources. Additional documents:
Minutes: Consideration was given to the report of the Corporate Director of Transformation, Housing and Resources as contained on pages 863 to 908 of the Book of Reports, which was to seek approval for the publication of Rent to Buy and Shared Ownership policies.
The Housing Strategy and Development Programme Manager outlined the report, giving a summary of the two policies 'Rent to Buy' and 'Shared Ownership'. He then responded to comments and questions raised by Members.
The Committee made the following comments for Officers to provide response to Members of the Committee and Cabinet:
RESOLVED That the contents of the Rent to Buy and Shared Ownership policies be noted.
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Update on Actions – Damp and Mould Management in Council Housing PDF 243 KB To consider the report of the Corporate Director of Transformation, Housing and Resources. Additional documents: Minutes: Consideration was given to the report of the Corporate Director of Transformation, Housing and Resources as contained on pages 909 to 916 of the Book of Reports, which provided an update about the work that is being completed to mitigate the issue with damp and mould in Council homes.
The Head of Housing Services outlined the report and responded to comments and questions raised by Members:
· Welcome of the report to tackle and investigate issue of damp and mould in Council homes · Savills survey -789 properties identified - action being taken to ensure the safety of residents in relation to damp, mould, and condensation · Investigation is carried out thoroughly
RESOLVED: That the Committee considered and noted the report, action and information contained therein. |
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Delegated Authority - Spending Under the UK Shared Prosperity Fund (To follow) Additional documents: Minutes: Consideration was given to the report of the Head of Wellbeing and Place as contained on pages 939 to 942, which was to highlight the governance system for the UK Shared Prosperity Fund and agree spend approval for key items prior to the primary governance meeting.
The Economic Development and Regeneration Manager outlined the report and responded to comments and questions raised by Members. The Chairman requested that progress reports be presented to future meetings of the Committee.
RESOLVED: A. That the report be considered and noted.
B. That progress reports be presented to future meetings of the Committee.
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CORPORATE PERFORMANCE REPORTING 2023/24 PDF 760 KB To consider the report of the Corporate Director of Transformation, Housing and Resources. Minutes: Consideration was given to the report of the Corporate Director of Transformation, Housing and Resources as contained on pages 917 to 928 of the Book of Reports, which was to seek approval for the Corporate Performance Reporting for 2023/24.
The Performance Improvement Lead outlined the report and responded to comments and questions raised by Members.
It was noted that in respect of Appendix A – 'WL165 % Staff Turnover Rate', it was noted that this should state 22/23 and not 22/24. The Performance Improvement Lead will update accordingly for submission to Cabinet.
RESOLVED: That the Committee note and support the suite of Key Performance Indicators 2023/24 at Appendix A. |
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Update on Peer Review PDF 36 KB To consider the report of the Corporate Director of Transformation, Housing and Resources. Additional documents: Minutes: Consideration was given to the report of the Corporate Director of Transformation, Housing and Resources as contained on pages 929 to 938 of the Book of Reports, which presented an update to Members following the Corporate Peer Challenge Report.
The Corporate Director of Transformation, Housing and Resources outlined the Report and Action Plan to Members. He informed that the Corporate Peer Challenge Peer Review Team, will check progress against the key recommendations on 28 February 2023.
RESOLVED: That the Committee note progress against the Peer Review Action Plan. |