Agenda and minutes

Virtual Meeting, Audit & Governance Committee - Tuesday, 28th July, 2020 6.30 pm

Venue: Skype. View directions

Contact: Kirsty Breakell 

Media

Items
No. Item

1.

APOLOGIES

Minutes:

There were no apologies received.

2.

MEMBERSHIP OF THE COMMITTEE

To be apprised of any changes to the membership of the Committee in accordance with Council Procedure Rule 4.

Minutes:

In accordance with Council Procedure Rule 4, the Committee noted the termination of Councillor G Dowling and the appointment of Councillor N Delaney for this meeting only, thereby giving effect to the wishes of the Political Groups.

 

3.

URGENT BUSINESS

Note, no other business is permitted unless, by reason of special circumstances, which shall be specified at the meeting, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency.

Minutes:

There were no urgent items of business.

4.

DECLARATIONS OF INTEREST pdf icon PDF 299 KB

If a Member requires advice on Declarations of Interest, he/she is advised to contact the Legal and Democratic Services Manager in advance of the meeting.   (For the assistance of members a checklist for use in considering their position on any particular item is included at the end of this agenda  ...  view the full agenda text for item 4.

Minutes:

There were no declarations of interest.

5.

MINUTES OF PREVIOUS MEETING pdf icon PDF 298 KB

To receive as a correct record, the minutes of the meeting held on 28 January 2020.

Minutes:

RESOLVED: That the minutes of the meeting held on the 28 January 2020, be approved as a correct record and signed by the Chairman.

6.

PUBLIC SPEAKING

Residents of West Lancashire on giving notice, may address the meeting to make representations on any item on the agenda except where the public and press are to be excluded during consideration of the item. The deadline for submission is 10.00am on Friday 24 July 2020.

Minutes:

There were no items under this heading.

7.

Internal Audit Annual Report pdf icon PDF 428 KB

To consider the report of the Head of Finance, Procurement and Commercial Services - report to follow

Minutes:

Consideration was given to the report of the Head of Finance, Procurement and Commercial Property as contained on pages 95–106 of the Book of Reports, the purpose of which is to provide an annual report summarising the work undertaken by internal audit for 2019/20.

 

The Chairman invited the Internal Audit  ...  view the full minutes text for item 7.

8.

Annual Governance Statement pdf icon PDF 128 KB

To consider the report of the Head of Finance, Procurement and Commercial Services. - report to follow.

Additional documents:

Minutes:

Consideration was given to the report of the Head of Finance, Procurement and Commercial Property as contained on pages 107–114 of the Book of Reports, the purpose of which is to consider the Council's Annual Governance Statement.

 

The Chairman invited the Head of Finance, Procurement and Commercial Property to present  ...  view the full minutes text for item 8.

9.

Grant Thornton Progress Update pdf icon PDF 125 KB

To consider the report of the Head of Finance, Procurement and Commercial Services. - report to follow.

Additional documents:

Minutes:

Consideration was given to the report of the Head of Finance, Procurement and Commercial Property as contained on pages 115–138 of the Book of Reports, the purpose of which was to receive an update from the Council's external Auditors, Grant Thornton, on a range of different matters.

 

The Chairman invited  ...  view the full minutes text for item 9.

10.

Internal Audit Progress Report 2019/20 pdf icon PDF 128 KB

To consider the report of the Head of Finance, Procurement and Commercial Services.

 

Additional documents:

Minutes:

Consideration was given to the report of the Head of Finance, Procurement and Commercial Property as contained on pages 7–18 of the Book of Reports, the purpose of which is to advise the Committee of progress against the 2019/20 Internal Audit Plan.

 

The Chairman invited the Internal Audit Manger to  ...  view the full minutes text for item 10.

11.

Internal Audit Annual Plan 2020/21 pdf icon PDF 127 KB

To consider the report of the Head of Finance, Procurement and Commercial Services.

Additional documents:

Minutes:

Consideration was given to the report of the Head of Finance, Procurement and Commercial Property as contained on pages 19–28 of the Book of Reports, the purpose of which is to provide Members with the background to the preparation of the 2020/21 Internal Audit Plan and to present it for  ...  view the full minutes text for item 11.

12.

Internal Audit Charter 2020/21 pdf icon PDF 127 KB

To consider the report of the Head of Finance, Procurement and Commercial Services.

 

Additional documents:

Minutes:

Consideration was given to the report of the Head of Finance, Procurement and Commercial Property as contained on pages 29–50 of the Book of Reports, the purpose of which is to present the Internal Audit Charter 2020/21 to Members for approval.

 

The Chairman invited the Internal Audit Manager to present  ...  view the full minutes text for item 12.

13.

RIPA Act - regular monitoring of use of powers pdf icon PDF 135 KB

To consider the report of the Legal and Democratic Services Manager.

Additional documents:

Minutes:

Consideration was given to the report of the Legal and Democratic Services Manager as contained on pages 51–80 of the Book of Reports, the purpose of which was to provide an update on the use of the Regulation of Investigatory Powers Act 2000.

 

The Chairman invited Kay Lovelady, Principal Solicitor,  ...  view the full minutes text for item 13.

14.

Whistleblowing Code pdf icon PDF 131 KB

To consider the report of the Legal and Democratic Services Manager

Additional documents:

Minutes:

Consideration was given to the joint report of the Legal and Democratic Services Manager and the Head of Finance, Procurement and Commercial Property as contained on pages 95–106 of the Book of Reports, the purpose of which is to advise of any necessary amendments to the Council's Whistleblowing Code.

 

Kay  ...  view the full minutes text for item 14.

15.

Work Programme pdf icon PDF 187 KB

To consider the future work programme of the Committee.

Minutes:

Consideration was given to the report of the Committee's Work Programme as set out on pages 93-94 of the Book of Reports.

 

Comments and questions were raised in respect of the following:

·         Need a briefing topic for July 2021 meeting

 

RESOLVED: That the work programme be noted

(Chairman was to  ...  view the full minutes text for item 15.