Agenda and minutes

Audit & Governance Committee - Tuesday, 31st May, 2022 7.00 pm

Venue: Council Chamber, 52 Derby Street, Ormskirk L39 2DF. View directions

Contact: Julia Brown 

Items
No. Item

1.

APOLOGIES

Minutes:

Apologies were received on behalf of Councillors E Pope, J Gordon and Georgia Jones, Audit Manager – Grant Thornton.

 

The Chairman welcomed all to the first meeting of the Municipal Year.

2.

MEMBERSHIP OF THE COMMITTEE

To be apprised of any changes to the membership of the Committee in accordance with Council Procedure Rule 4.

Minutes:

In accordance with Council Procedure Rule 4, the Committee noted the termination of Councillor E Pope and the appointment of Councillor D Westley for this meeting only, thereby giving effect to the wishes of the Political Groups.

3.

URGENT BUSINESS

Note, no other business is permitted unless, by reason of special circumstances, which shall be specified at the meeting, the Chairman is of the opinion that the item(s) should be considered as a matter of urgency.

Minutes:

There were no urgent items of business.

4.

DECLARATIONS OF INTEREST pdf icon PDF 299 KB

If a Member requires advice on Declarations of Interest, he/she is advised to contact the Legal and Democratic Services Manager in advance of the meeting.   (For the assistance of members a checklist for use in considering their position on any particular item is included at the end of this agenda  ...  view the full agenda text for item 4.

Minutes:

There were no declarations of interest.

5.

MINUTES OF PREVIOUS MEETING pdf icon PDF 194 KB

To receive as a correct record, the Minutes of the meeting held on 26 January 2022, Subject to Chairman's motion for an amendment of Item 9 'Internal Audit Activities - Progress Report' and that it should read as follows:

"That, Members noted progress in the year to date and required  ...  view the full agenda text for item 5.

Minutes:

RESOLVED: That the Minutes of the Meeting held on 26 January 2022 be received as a correct record and signed by the Chairman.

6.

PUBLIC SPEAKING pdf icon PDF 243 KB

Residents of West Lancashire on giving notice, may address the meeting to make representations on any item on the agenda except where the public and press are to be excluded during consideration of the item.  The deadline for submission is 10.00am on Friday 27 May 2022.

Additional documents:

Minutes:

There were no items under this heading.

7.

Grant Thornton - Progress Update pdf icon PDF 3 MB

To consider the report of the Head of Finance, Procurement & Commercial Services.

Minutes:

Consideration was given to the Grant Thornton Progress Update Report as contained on pages 13 -28 of the Book of Reports.

 

Georgia Jones, Audit Manager Grant Thornton, submitted apologies and had requested that Members send any questions direct for response.

 

The following questions were raised:

 

  1. 2019/20 Audit Fees – explanation  ...  view the full minutes text for item 7.

8.

Internal Audit Charter 2022-2023 pdf icon PDF 127 KB

To consider the report of the Head of Finance, Procurement and Commercial Services.

Additional documents:

Minutes:

Consideration was given to the Internal Audit Charter 2022/23 Report as contained on pages 29 to 70 of the Book of Reports, which was presented to Members for approval.

 

The Chairman invited the Internal Audit Manager to present the report.

 

RESOLVED: That the Internal Audit Charter 2022/23, attached at Appendix  ...  view the full minutes text for item 8.

9.

INTERNAL AUDIT STRATEGY AND ANNUAL PLAN 2022/23 pdf icon PDF 127 KB

To consider the report of the Head of Finance, Procurement and Commercial Services.

Additional documents:

Minutes:

Consideration was given to the Internal Audit Strategy and Annual Plan 2022/23 as contained on pages 71 to 82 of the Book of Reports, which provided Members with a background to the preparation of the 2022/23 Internal Audit Plan and present for approval.

 

The Internal Audit Manager presented the report  ...  view the full minutes text for item 9.

10.

INTERNAL AUDIT ACTIVITIES - PROGRESS REPORT pdf icon PDF 216 KB

To consider the report of the Head of Finance, Procurement and Commercial Services.

 

Additional documents:

Minutes:

Consideration was given to the Internal Audit Activities – Progress Report as contained on pages 83 to 96 of the Book of Reports, which advised of progress against the 2021/22 Internal Audit Plan.

 

The Internal Audit Manager outlined the report and responded to comments and questions raised by Members:

 

·         Update  ...  view the full minutes text for item 10.

11.

Annual Governance Statement 2020/21 pdf icon PDF 130 KB

To consider the report of the Head of Finance, Procurement and Commercial Services.

Additional documents:

Minutes:

Consideration was given to the Annual Governance Statement 2020/21 as contained on pages 97 to 112 of the Book of Reports.

 

The Internal Audit Manager outlined details of the report.

 

In discussion, a comment was raised in respect of the Derby Street Refurbishment report not being incorporated in this report  ...  view the full minutes text for item 11.

12.

REGULATION OF INVESTIGATORY POWERS ACT - ANNUAL SETTING OF THE POLICY pdf icon PDF 221 KB

To consider the report of the Legal and Democratic Services Manager.

Additional documents:

Minutes:

Consideration was given to the report of the Legal and Democratic Services Manager as contained on pages 113 to 142 of the Book of Reports, the purpose of which was to report on the Council's use of its powers under the Regulation of Investigatory Power's Act (RIPA) and to present  ...  view the full minutes text for item 12.

13.

Work Programme pdf icon PDF 191 KB

To consider and note the Committee Work Programme 2022-2023.

Minutes:

Consideration was given to the Committee's 2022/23 Work Programme as set out on pages 143 to 144 of the Book of Reports.

 

The Chairman asked for any suggestions to be put forward for the January 2023 and May 2023 meetings.

 

RESOLVED: That the Committee Work Programme 2022/23 be agreed.

14.

Exclusion of Press and Public

It is recommended that members of the press and public be excluded from the meeting during consideration of the following items of business in accordance with section 100A(4) of the Local Government Act 1972, on the grounds that it involves the likely disclosure of exempt information as defined in Part  ...  view the full agenda text for item 14.

Minutes:

RESOLVED  That under Section 100(A) of the Local Government Act 1972, public be excluded from the meeting during consideration of the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 1 & 3 part 1 of Schedule 12A outweighs the  ...  view the full minutes text for item 14.

15.

Derby Street Refurbishment

To consider the report of the Head of Finance, Procurement and Commercial Services.

Minutes:

Consideration was given to the report of the Head of Finance, Procurement and Commercial Services as contained on pages 145 to 172 of the Book of Reports.

 

The Internal Audit Manager outlined the report and responded to comments and questions raised by Members.  The Chief Operating Officer, Corporate Director of  ...  view the full minutes text for item 15.